Associate Director of Competitive Aquatics

The YMCA of Upper Palmetto is a 12 branch, mid-size YMCA association that serves the upstate area of South Carolina (York, Lancaster and Chester counties) just south of Charlotte, NC. 

The Rock Hill, Fort Mill, Chester and Indian Land communities offer a variety of housing and school options. The area provides both urban and rural settings for numerous social and recreational opportunities.

The Associate Director of Competitive Aquatics reports directly to the Executive Director of Competitive Aquatics. This position is responsible for the supervision, direction and coaching of all swim team programming at all branches with guidance from the executive director of competitive aquatics. This individual will have the direct coaching responsibility for multiple training groups at their assigned YMCA site branch, and shall support the Membership Coordinator, the Aquatics Director and other YMCA staff with the fulfillment of the Mission, Vision, and goals of the YMCA and the YMCA of Upper Palmetto RAYS Swim Team.

·        Ensure adherence of all YMCA Policies and Procedures by all Aquatic Center staff to include member/client assistance

·        Promote, grow and retain memberships of the association

·        Provide leadership in fundraising for the branch, to include the Annual/Capital Campaign

·        Act as a contributing member of the YMCA of Upper Palmetto leadership team

·        Provide guidance and support to all YMCA of Upper Palmetto staff in improving customer service to our members and guests especially in aquatics

·        Other duties as assigned by the executive director of competitive aquatics

Swim Program Supervision

·        Reports to Executive Director of Competitive Aquatics of the Rays swim program

·        Assists in providing vision, leadership, and direction to the competitive programs of the YMCA of Upper Palmetto RAYS Swim team within the parameters and philosophy of the YMCA

·        Supervise, manage, and develop the part-time assistant coaches of the YMCA of Upper Palmetto RAYS Swim team at designated site.

·        Maintain open communication with all YMCA Aquatics staff members; including but not limited to, Membership Coordinators, Aquatics Directors and lifeguards. 

Direct Coaching Responsibilities

·        Plan, prepare, and conduct team practices in accordance with program objectives, guidelines, and policies

·        Swim meet attendance as assigned

·        Prepare and submit all swimmers entries on team unify to be checked by meet director 

   Be the lead contact for all Rays meets entries and questions for meets. Will assist in preparation for and execution of all home meets

·        Maintain swimmers’ attendance records each season

·        Maintain practice log and/or skill review list for each training group at their assigned site

·        Make decisions regarding training group placements or changes

·        Assist in organizing extracurricular practice group activities

Secondary Coaching Responsibilities

·        Serve deck assistant role with other training groups as assigned/needed

·        Serve in substitute role as assigned to cover other training groups

·        Coach seasonal competitive programs as assigned

Parent Communication and Education

·        Work with coaching staff in coordinating and directing parent education program

·        Facilitate communication between parents and other coaches in situations where there are concerns or complaints

·        Be available to speak with parents before practice and during office hours

·        Be prompt and professional in returning all RAYS-related telephone calls

·        Consult with parent(s) regarding training group changes

·        Be present at the parents’ meeting at the start of each new swim season

·        Compose and send bi-weekly emails to entire site with updates or as needed throughout the season.

o   Regular communication with groups of direct coaching responsibility.

·        Conduct periodic Parent / Coach Conferences as necessary

Supervisory and Administrative Responsibilities

·        Help in the organization, planning, and scheduling of all team travel involving the swim program

·        Participate in recruitment and retention efforts particularly with regard to area summer league teams

·        Maintain excellent relations with site Aquatic Directors

·        Maintain assigned office hours every day

·        Responsible for communicating all active swimmer registration information to membership services for YMCA membership verification

·        Perform regular and rotating administrative duties as assigned

·        Work with gathering and publishing articles and news for the weekly group/team emails

·        Performs special projects as assigned

Other Responsibilities

·        Attend at least one educational coaching clinic or seminar yearly

·        Be a positive role model for young people by demonstrating YMCA values and a work ethic that promote success

·        Abide by the YMCA of the USA Swimming and Diving, ASCA, and USA Swimming Code of Ethics

·        Make professional contributions to the sport at the local or national level (i.e. YMCA Aquatics Cabinet)

·        Remain current on all necessary certifications needed to coach

·        Participate in swimmer recruitment and retention efforts when assigned

·        Attend team activities when assigned

·        Act as a primary responder in case of injury, accident, or illness in the pool area and provides backup to lifeguard as needed in emergencies and crowd control