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The YMCA of Saginaw is seeking an experienced business finance professional to lead the financial aspects of our organization.
Job Description
Our Business and Finance Director supports supports the development of our annual budget, manages our nonprofit accounting functions including receivables and payables, ensures preparation of timely and accurate financial statements, provides documentation for our annual audit, manages business vendor contracts, and provides leadership to HR/payroll. Candidates will be highly organized, excellent communicators, and confident to interact in an inclusive manner with a diverse community
The Business and Finance Director reports directly to the President and CEO. The Business and Finance Director leads and directly supervises HR and payroll functions and other accouting tasks, and works closely with the YMCA management team.
The Business and Finance Director has responsibility for day-to-day business functions of the YMCA and has primary impact on the quality of the financial and human resource operations and performance. A member of the YMCA leadership team, the Business and Finance Director will manage the financial operation of the YMCA in accordance with the Accounting and Procedures Manual of the YMCA of Saginaw. The Business and Finance Director will additionally support the President and CEO at Board meetings, serving reporting and recording functions as assigned. Additionally, the Business and Finance Director manages our information technology vendor partnership. This position may require early morning hours, evening, and weekend responsibilities. This position accommodates community network engagement of up to 2 hours per week after meeting supervisor approval.
Qualifications
- Four-year college degree in a financial related field and 4+ years’ experience preferred.
- Demonstrate thorough understanding of nonprofit accounting principles and practices.
- Demonstrate competency in HR principles and practices as they relate to the YMCA.
- Demonstrate success and competency in financial and audit processes and procedures in the collecting, recording, reporting, and disbursement of monies.
- Possess strong social skills and the ability to communicate with diverse communities.
- Ability to interact with people of all ethnic backgrounds, ages, and lifestyles.
- Excellent verbal, written, and active listening communication skills.
- Experience with a variety of software applications, including strong competency with Microsoft Office suite. Willingness to learn new or unfamiliar software programs and achieve high fluency.
- YMCA Team Leader or Multi-Team Leader Certification preferred.
Essential Functions
Fiscal Management and Financial Reports
Advise the President and CEO of business/finance systems and care of YMCA assets.
Assist the President and CEO in developing the annual operating budget.
Assist the YMCA management team with control systems including approval of purchases.
Prepare timely and accurate current month and year-to-date income/expense reports for all funds.
Oversee records of all accounts receivable and assists in collections systems.
Maintain the knowledge and ability to produce and interpret various financial reports associated with YMCA business functions.
Complete reports and budgets as needed for governmental agencies, and YMCA of the USA.
Accounts Payable and Receivable
Maintain current records of accounts payable and ensure accounts are up to date.
Responsible for payment of accounts payable in a timely manner.
Supervise the departmental approval process for all association invoices.
Annually review, in cooperation with Y managers, the businesses allowing store credits for credit limits and staff authorization approvals.
Daily Activity and Cash Management
Oversee and maintain accounting procedures for the receipt and care of all monies paid, pledged, or promised the Association.
Supervise staff and systems used for cash management, daily deposits, and membership bank drafts.
Payroll and HR – Leadership and support to HR Coordinator/Accounting Assistant
Ensure complete and accurate files of all personnel, including time and attendance records.
Maintain all other employee information including pay rates, employment status, etc.
Ensure, through third party payroll processing vendor, properly processed paychecks to be issued bi-weekly as well as timely and accurate submission of all IRS Quarterly Reports, Unemployment, and Workers’ Compensation Reports.
Responsible for guiding Human Resource leadership, ensuring all HR practices and policies are managed according to legal standards. Manage accurate HR records, lead unemployment, workman’s compensation, and employee benefits processes.
Ensure a system for annual performance reviews is followed. Determine opportunities for cross-training employees, and developing employees for growth, professional development, and succession planning.
Annual Campaign, Grants, and other Contributed Income
Assist in the Annual Campaign as directed by the President and CEO.
Oversee the recording and recognition of annual campaign gifts, grant funds, periodic special campaigns, and other monetary gifts as assigned.
Information Technology
Is responsible for maintaining a working knowledge of network and software utilized in accounting procedures.
Will have working knowledge and will oversee IT vendor in regard to maintenance and installation of network and workstations hardware and software.
Provide training and support in use of software and network file system for users.
Advise on systems including phone systems, cable, security, and copier equipment.
Cause-Driven Leadership Competencies
Collaboration
Critical Thinking & Decision Making
Fiscal Management
Functional Expertise
Program/Project Management
Emotional Maturity