Facilities Director

Facility Operations & Maintenance

• Develop, implement, and manage a comprehensive preventive maintenance program covering HVAC, mechanical, electrical, plumbing, safety systems, and pool/aquatic equipment.
• Conduct regular building and grounds inspections to identify deficiencies, safety hazards, and maintenance needs; ensure timely resolution.
• Manage and maintain all building systems, including security system and access control, fire alarm and suppression, building automation, boilers, HVAC, electrical, plumbing, and pool filtration/chemical systems. Oversee maintenance and compliance of indoor and outdoor pools, including chemical management, filtration systems, mechanical equipment, and health department inspections.
• Oversee daily operations of the work order management system; assign, track, and close work orders efficiently. Manage the receiving and distribution of facility-related deliveries, supplies, and equipment; maintain accurate inventory records and ensure proper storage of tools, materials, and chemicals.
• Ensure all facilities meet applicable federal, state, and local regulatory requirements, including OSHA, ADA, fire/life safety, and health department standards (including pool regulations).
• Modernize and professionalize employee work areas to be in compliance with building code and to create a safe and pleasant work environment for our team.
• Maintain organized records for all equipment, service histories, warranties, SOPs, and compliance documentation.
• Lead and coordinate emergency response procedures for facility-related incidents, together with Leadership Team; serve as primary on-call contact for urgent maintenance issues. Oversee snow removal operations across all buildings and grounds, including coordination of staff and contracted services to ensure safe and accessible facilities during weather events.
• Ensure and/or provide periodic safety training for facilities and housekeeping staff on job-specific hazards, equipment operation, and emergency procedures; maintain training records in accordance with OSHA requirements.
• Oversee company vehicle maintenance and coordinate required inspections and maintenance schedules.
• Manage distribution and tracking of facility keys and/or access credentials to appropriate staff.

Team Leadership & Development

• Participate in recruiting, hiring, and training, and supervise and evaluate facilities and housekeeping staff; provide ongoing coaching and professional development.
• Establish clear performance expectations, conduct regular check-ins, and conduct annual performance reviews.
• Build a culture of accountability, safety, and continuous improvement within the facilities team.

Capital Planning & Long-Range Facility Strategy

• Partner with the CEO, COO and CFO on capital budget development, management, and multi-year financial planning for facilities.
• Develop and manage the annual facilities operating budget and long-term capital forecast, ensuring alignment with organizational strategic goals and financial sustainability.
• Oversee lifecycle asset management to ensure long-term sustainability of all properties; monitor asset inventories and proactively plan for end-of-life replacements and system upgrades.
• Identify, prioritize, and recommend capital investments; develop supporting business cases and cost-benefit analyses.
• Coordinate and oversee renovation, construction, and capital improvement projects, including RFP processes, vendor selection, development of specifications, contract oversight, and project closeout. Create a network of qualified vendors (engineers, architects, general contractors, subcontractors, etc).
• Monitor project budgets, schedules, and quality; communicate updates to the COO and relevant stakeholders.

Board & Committee Liaison

• Serve as an advisor to the COO and Facility Committee on facility-related risks, investments, and opportunities; may have board-level reporting responsibilities as determined by the COO.
• Prepare reports and presentations for Board and committee meetings as needed.
• Support effective governance by maintaining accurate and current documentation for committee oversight, including asset inventories, deferred maintenance tracking, and capital project status reports.
• Collaborate with community stakeholders and municipal officials as a primary relationship owner on facility-related matters, in coordination with the Leadership Team.

Environmental Sustainability & Energy Efficiency

• Lead environmental sustainability and energy-efficiency initiatives as a strategic program across all facilities, including energy reduction, water conservation, waste management, and green operations.
• Identify, evaluate, and implement sustainable upgrades (e.g., LED lighting, HVAC optimization, solar, pool heating efficiency); develop business cases and manage implementation in coordination with the COO.
• Establish and track sustainability metrics and program goals; report progress to the COO and, as appropriate, to the Facility Committee.
• Stay current on best practices, available incentives, grants, and regulatory trends in sustainable facility management; proactively bring recommendations to leadership.

Vendor & Contract Management

• Identify, vet, and manage relationships with contractors, vendors, and service providers.
• Solicit bids, negotiate contracts, and ensure work is performed to standards and within budget.
• Serve as primary point of contact for all facility-related vendors and external partners.

Communication & Collaboration

• Serve as an advisor to the COO on facility operations, capital investments, and emerging risks; provide regular written and verbal updates on facility status, projects, and priorities.
• Assist staff with event and meeting setup requests, coordinating facilities needs to ensure spaces are appropriately configured and ready for programming, events, and member activities.
• Collaborate with program, membership, and operations teams to schedule maintenance with minimal disruption to members and participants.
• Communicate facility-related updates to staff and members proactively and professionally.
• Promote and enforce on-the-job safety protocols and use of personal protective equipment (PPE).
• Model organizational values in all interactions with staff, members, volunteers, and community partners.
• Perform all other duties as assigned by your supervisor.
• As an Ambassador for the Y, I communicate to members, volunteers, and the public that the Y is the nation’s leading non-profit committed to strengthening the community through Youth Development, Healthy Living and Social Responsibility.
• As an Ambassador for the Y, communicates to members, volunteers, and the general public that opportunity and inclusion are core to the Summit Area YMCA mission. The SAY is open and inclusive of all people regardless of their ability, age, culture, ethnicity, gender, race, religion, sexual orientation and socio-economic background and we must all strive courageously against any discriminatory behavior.