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The Youth Sports Admin focuses on volunteer administration, compliance tracking, accreditation standards, and process coordination.
Job Description
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The Youth Sports Administrator plays a vital role in supporting youth sports program operations, with a focus on volunteer administration, compliance tracking, accreditation standards, and process coordination.
Qualifications
- Associate’s or Bachelor’s degree in Sports Management, Nonprofit Management, Business Administration, or related field preferred.
- Minimum of 1 year of administrative, clerical, or human resources work experience
- High level of verbal, written, interpersonal, and presentation communication skills.
- Strong attention to detail with the ability to multi-task, stay organized, and meet deadlines
- Proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, web-based content management systems, and manual filing systems.
- Follow youth boundaries policies and abuse risk management training
- Report suspicious behavior, policy violations, and adhere to mandated abuse reporting and responsibilities
- Complete all required abuse prevention training prior to first shift
- Ability to relate effectively to diverse groups of people from all social and economic segments of the community and successful clearance of background check.
Essential Functions
- Administer volunteer HRIS and database systems, ensuring data accuracy and integrity.
- Manage volunteer offboarding processes including termination of system access, documentation, and record updates.
- Coordinate coach and volunteer onboarding and compliance tracking, including background checks, references, training requirements, Praesidium account administration, reporting, and record maintenance.
- Review new volunteer paperwork (electronic and paper); communicate with hiring managers to ensure complete onboarding files.
- Troubleshoot issues within HRIS and Abuse Prevention system.
- Develop partnerships with local schools, clubs, universities, and community organizations to strengthen recruitment pipelines and represent the YMCA at hiring events, career fairs, and other recruitment opportunities.
- Serve as a liaison between HR, Risk & Youth Sports Program; attend quality team (QT) meetings as needed.
- Maintain organized and confidential personnel records and identify opportunities for process improvements.
- Support special projects and complete administrative tasks for Youth Sports department.
- Actively participate in department meetings, trainings, and association events.
- Support department data tracking and reporting, including participation, compliance, volunteer engagement, and program outcomes.
- Perform other duties as assigned.
Cause-Driven Leadership Competencies
Communication & Influence
Program & Project Management
Critical Thinking & Decision Making
Emotional Maturity