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The Southern District YMCA is seeking a dedicated Accounting Assistant to join our Finance Team!
Job Description
The Accounting Assistant assists with day-to-day accounting, monthly closings and general ledger account reconciliations and supports the Finance Director to ensure financial statements are accurate and submitted monthly to the Board of Directors on a timely basis. Prepare and record daily and monthly journal entries, including recurring and auto-reversing journal entries. Assist with special projects requiring basic knowledge of GAAP (Generally Accepted Accounting Principles).
Qualifications
- Associate's Degree in Accounting, Business or Finance with minimum of 1 to 3 years of experience with accrual accounting, or equivalent experience.
- Strong knowledge of accounting principles.
- General knowledge of finance regulations.
- Good math skills and the ability to spot numerical errors.
- Excellent problem-solving skills.
- Ability to multi-task.
- Excellent attention to detail.
- Ability to handle sensitive, confidential information.
- Ability to stay calm in stressful situations.
- Strong computer skills including Microsoft Word, Excel, and the use of automated and integrated payroll, accounting databases and HRIS systems required.
- Must be able to complete YMCA required training as scheduled by management.
Essential Functions
- Provide exceptional customer service.
- Process bi-weekly payroll, including compilation of any prior period adjustments and manual checks.
- Record bi-weekly and quarterly payroll entries to ensure payroll expenses, taxes, and other withholdings are properly recognized for each cost center.
- Manage Paid Time Off balances for employees.
- Perform Accounts Payable functions, including cutting weekly checks, managing auto-draft payments, reconciling Payables Subledger to General Ledger, and preparation of year-end 1099 reporting data.
- Book daily cash entries to ensure receipts of cash, credit cards and other payments are properly recorded for each cost center.
- Assume responsibility for remote deposit of checks and physical deposit of cash items.
- Assume responsibility for completion and appropriate documentation of all monthly bank reconciliations. Assist with research of outstanding items.
- Enter receivables, invoiced payments, and annual payments to accurately track and report on insurance memberships, camp outdoor education, camp rentals, and other receivables.
- Reconcile other financial discrepancies by collecting and analyzing account information for balance sheet accounts as requested.
- Assist with general accounting projects, year-end audit preparation, and annual budget preparation.
- Prepare monthly statistical reports for Child Care and for Exeter Area YMCA.
- Assist in the tracking of the organization’s fixed assets, record new capital assets and maintain documentation on all fixed assets.
- Assist with general administrative office duties including copiers, mail distribution, and office supplies.
- Assist with special accounting projects as requested.
- Complete required risk management and child abuse training.
- Follow mandated abuse reporting requirements if suspicious and inappropriate behaviors and/or policy violations
- are observed.
- Other duties as assigned.