Specialist, Fundraising Database

YMCA
Salary
$55,000.00
$65,000.00
How to Apply
Apply Online
The Greater Austin YMCA is hiring a Fundraising Database Specialist! 
Job Description

Why Your Role Matters 

The Database Specialist plays a crucial role in advancing the philanthropic mission of the organization by serving as the primary expert and administrator of its fundraising donor database. This position ensures the accuracy, maintenance, and tracking of all donor information and data. Collaborating closely with senior leadership, the Database Specialist leverages donor data for prospecting, analytics, research, and comprehensive reporting. By ensuring data integrity and strategic insights, this role directly supports the organization's ability to build meaningful donor relationships, drive fundraising success, and amplify its impact in the community. 

This position is based in Austin, TX. The standard schedule includes on-site work Tuesday through Thursday, with the flexibility to work remotely on Mondays and Fridays.

Qualifications

What You Bring to the Y 

  • Minimum of 3 years of relevant experience in data entry and CRM management.
  • Extensive familiarity with fundraising software management programs, with a preference for Blackbaud Raisers Edge/RENXT.
  • Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint).
  • Thorough understanding of fundraising cycles, including donor engagement strategies, stewardship activities, and moves management plans.
  • Experience or familiarity with creating data visualizations and presenting data in accessible formats for diverse stakeholders.
  • Demonstrated strong analytical and critical thinking skills, enabling the translation of data into actionable insights.
  • Passion, enthusiasm, and commitment to the mission and goals of the YMCA.
  • Strong attention to detail and exceptional accuracy in all tasks.
  • Ability to maintain confidentiality of sensitive information.
  • You are Organized & Productive – You are an expert at planning projects and timelines and imparting those organizational needs to others to drive results.  
  • You Cultivate Innovation – You are adept at creating new and better ways for the organization to be successful.
  • You are an Exceptional Communicator – You are an expert at developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  • You Posses Organizational Savvy – You know how to maneuver comfortably through complex policy, process, and people-related organizational dynamics. 
  • You are action-oriented and focus on results - You easily take on new opportunities and challenges with a sense of urgency and a solutions-oriented mindset. You have a record of consistently achieving results. 
  • You Build Networks –You effectively build formal and informal relationships inside and outside the organization.
  • You are an Ultimate Storyteller – Y You have a passion for crafting a compelling story that drives people to action. 
Essential Functions

How You Will Make an Impact  

  • Acts as the systems admin for the donor CRM Blackbaud Raisers Edge/RENXT within the organization. Acts as a subject-matter expert for other Development systems.
  • Oversees the gift lifecycle and donation handling process, providing guidance across relevant departments. Ensure gifts are entered and acknowledged in a timely and effective manner.
  • Oversee all contributed revenue streams and utilize multiple databases and tools to ensure accurate gift entry and reporting.
  • Ensures legal, ethical and best practices are adhered to, in accordance with Association for Fundraising Professionals guidelines and industry standards.
  • Work directly with Finance department on monthly reporting and reconciliation, as well as the annual audit and 990 filings.  
  • Produce analytical reporting, including but not limited to, ongoing weekly reports during active fundraising appeals and post-campaign data; reports reflecting retention rates, member giving, year-over-year comparisons, donor trends, revenue dashboards, and prospect potential.
  • Support stewardship and moves management efforts and provide regular reporting for tasks due/follow-up.  
  • Provides leadership and oversight of ongoing operations by establishing, implementing, training on, and monitoring business rules and procedures for all functions in the database and all users, ensuring data integrity and effective use of donor data to advance the philanthropic efforts of the organization.  
  • Develop written processes and SOPs for both internal and external use where applicable.  
  • Complete other duties as assigned.  

Physical Requirements:  

While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, talk, and occasionally lift and/or move items, including equipment, furniture, and/or children. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. If you require any accommodations or have specific concerns regarding these physical requirements, please feel free to discuss them during the interview process.   
 
Work Location
4000 South Interstate 35 Frontage Road, Austin, Texas 78704, United States
 
About Us
The Greater Austin YMCA is a nonprofit community enterprise with a purpose of elevating quality of life in central Texas by boldly expanding access for all children, adults, families and seniors in our dynamically growing community. Founded in 1953 and anchored in three Central Texas counties, the Y has served close to 500,000 people and provided more than $30M in financial assistance and program subsidies over the past 10 years. We operate 8 community centers and Camp Moody along with 6 early childhood education centers, 60 afterschool programs on school campuses in four districts, and 20 summer camps, with 1500 staff team members, 1000 volunteers, and a $48M annual operating budget.

Additional Information:

The organization has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

The Greater Austin YMCA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Greater Austin YMCA complies with applicable state and local laws governing non-discrimination in employment in every location in which we have employees. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
 
We Take Care of Our People
Our mission isn't just a statement--it's a guiding force that shapes our actions every day. Rooted in our unwavering commitment to serving our community and esteemed team members, our mission is a true way of life. We're passionate about fostering health and wellness for all, and we're truly excited to introduce the following comprehensive benefits package that has been thoughtfully designed to prioritize your well-being.

  • Health Insurance: We provide comprehensive health coverage, including medical, dental, and vision plans, to ensure the well-being of our employees.
  • Retirement Savings Plan: We offer a 12% employer-funded retirement plan upon meeting eligibility, empowering employees to plan for their future.
  • Paid Time Off: Work-life integration is important to us, which is why we provide up to 48 days of paid time off over vacation, holidays, and sick leave.
  • Additional Perks: Free household membership to facilities operated by the Greater Austin YMCA, which is worth $1,000 annually.