Community Events Director

YMCA
Salary
$58,000.00
$66,000.00
Resume Contact
[email protected]
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Job Description

The Community Events Director will work to effectively plan, manage, and oversee all Harrisburg Area YMCA
charitable and community events. This position will work closely with event sponsors and build relationships
throughout the community to create new organizational sponsorships, volunteer opportunities, and marketing
options for each event. High levels of interpersonal, organizational, and communication skills are required
success in the position. Other duties will include involvement and supporting youth & adult programs.

Qualifications
  • Race management or event planning experience preferred
  • Experience with road races, interest in running trends and developments preferred
  • Proficiency with Microsoft Suite, Google Suite, Social Media, Canva, and CRM systems management
  • Ability to communicate verbal and written information effectively to team members
  • Specific experience with non-profit and/or volunteer coordination preferred.
  • Excellent organizational skills, attention to detail
  • Must have open flexibility in scheduling and willingness to work in challenging weather conditions
  • Driver’s license and personal vehicle required. Must be able to drive rental vehicles (box trucks)
  • Ability to multi-task and work independently
Essential Functions

1. Respectfully manage relationships with event staff, sponsors, vendors, volunteers, and participants 
through phone, electronic, and in person means for separate events throughout the year. 

2. Manage the operations of the Harrisburg Area YMCA Race Series by initiating the design of the race 
courses for the YMCA Harrisburg Marathon, YMCA Harrisburg Mile, and all other races as assigned, 
examining the physical routes of road races to determine accessibility, and create a usable environment 
for participants and volunteers. Obtain permits, police support, and necessary permissions for all road 
race events in a timely manner.  

3. Attract, coordinate, thank, and retain volunteers for event execution, delegating tasks as needed for 
event day success. Work closely with assigned branch teams to ensure staff participation and leadership 
engagement, building strong relationships and recognizing individual and team efforts. 

4. Serve as the event day point of contact organizing communications, responding to issues as they arise, 
and working with a diverse group of individuals to ensure a positive experience.  

5. Prepare and distribute event supplies leading up to each event – includes heavy lifting during loading 
and unloading - and post-event clean-up. Organize branch and community volunteers to maximize 
efficiency in materials deployment for all events. 

6. In partnership with the SVP of Philanthropy, develop and execute strategic sponsorship plans for the 
YMCA’s annual Race Series and other major community fundraising events across the association. 

7. Collaborate with the Philanthropy team to integrate community events into broader fundraising 
strategies and campaigns. 

8. Manage sponsor recognition, deliverables, and post-event reporting to ensure fulfillment and long-term 
engagement. 

9. In collaboration with the Marketing Department, create compelling advertising, sponsorship packages, 
and marketing materials to increase participation, sponsorship and awareness of YMCA mission-driven 
programs. 

10. Ensure that all event materials, premiums, and visuals carefully align with the YMCA Brand by working 
closely with the Marketing Department and learning the YMCA Brand Guidelines. 

11. Lead assigned staff on the Events Cabinet Team to facilitate cross-branch event delivery in a manner 
consistent with the voice and values of the YMCA.  

12. Actively seek new opportunities for community events and engagement with a focus on maximizing the 
collective reach of the Harrisburg Area YMCA. 

13. Follow all YMCA policies, rules, regulations and procedures, including emergency and safety procedures. 
Completes incident and accident reports as necessary. 

14. Participate in the YMCA Annual Campaign as a contributor and campaigner. 

15. Complete all other duties as assigned.

Cause-Driven Leadership Competencies
  • Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others 
    and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships 
    with them.  
  • Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and 
    perceptions. Builds rapport and relates well to others.  
  • Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to 
    another. Embraces new approaches and discovers ideas to create a better member experience. 
    Establishes goals, clarifies tasks, plans work and actively participates in meetings. Strives to meet or 
    exceed goals and deliver a high-value experience for members.