Development Administractor

·        Manages the CEO’s schedule, makes travel arrangements as necessary and prepares expense reports

·        Coordinates annual schedules for Board of Directors and management meetings

·        Coordinates arrangements for meetings of various committees and task forces.  Produces and maintains the minutes for the meetings

·        Distribution of incoming mail and packages, processes outgoing mail

·        In conjunction with the President/CEO, will help direct and coordinate association annual fundraising campaign, and strategic planning for mission advancement

·        Develop systems and manages resources needed to carry out fundraising plans and events 

Maintains database resource file on top community leaders, donor prospects, alumni
Manages Donor Perfect donor contact relationship management software
·        Develops systems and manages resources needed to carry out fundraising plans

Develops, implements and manages donor outreach, recognition, stewardship strategies, donor engagement and communication efforts including meetings, mailings, reports and events
Implement “donor-centric” communication to invite all current and prospective donors to make life changing impact through giving.
Work closely with other departments/employees promoting the attributes of being philanthropic
Assist with all special events as needed
Assists with Capital Campaign/Project as needed
Assists in gathering data and preparing the Y USA Annual Report
·        Perform other related job functions/duties as assigned

·        Two or more years of professional experience with a background in fundraising or administration in the YMCA or another not-for profit preferred.

·        Ability to relate to and build impactful relationships with top community leaders and diverse groups of people from all social and economic segments of the community.

·        Working knowledge of giving and charitable vehicles.

·        Ability to create interpretive materials to enable potential donors to understand the YMCA and how they contribute to the achievement of its mission.

·        Knowledge of the media including social media and its impact in gaining exposure for YMCA events and programs.

·        Excellent verbal and written communication skills.

·        Possess understanding of the nature and purpose of the YMCA and the respective roles of volunteers and staff.

·        Experience with donor tracking preferred.

·        Ability to use typical business software and office equipment.

·        Must possess a positive attitude to work effectively with all levels of staff.

·        Must be able to maintain professionalism and confidentiality at all times.

·        Must possess excellent organizational skills, ability to multi-task and problem solve.

·        As a YMCA Business Driver, the employee must possess a valid/current CA Driver’s License or other valid state driver’s license and must provide to the Y proof of minimum CA vehicle insurance coverage upon request & must also maintain an approved/acceptable driving record to continue as a Y Business Driver. An annual MVR (Motor Vehicle Report) will be conducted by the Y.  Employees who are YMCA Business Drivers who do not maintain an acceptable driving record may be prohibited from being a Business Driver which could affect employment status. 

·        Must submit to and comply with all requirements for employment including, but not limited to, a criminal background check, drug/alcohol testing, health screening, TB test.