Camp Manito-wish YMCA was established in 1919 and has a long heritage of delivering exceptional summer camp experiences in our three program areas; summer camp, outpost (our extended wilderness tripping throughout north America) and leadership which serves schools and youth serving agencies. We operate year-round on a lake campus of 320 wooded acres surrounded by over 200 lakes.
The Director of Finance & Administration is responsible for documenting all financial activity of the organization and providing accurate statements of financial conditions utilizing the principles of fund accounting. In addition, this position is responsible for overseeing the human resource process, office staff supervision and management of the computer system. This position is in person on site due to the supervision of other team members and the relational nature of this work and our organization. This position is integral to the management team offering high level analysis, strategic thinking and is process and project oriented.
What makes us a unique and transformative summer camp located in the Northwoods of Wisconsin is our wilderness tripping component required for all campers. This canoeing, backpacking or sea kayaking trip experience is integral to the delivery of our mission to enrich the character and leadership development of each person who has a Manito-wish experience. Our vision for our camp community is to develop confident, responsible and enlightened leaders who will improve the world in which they live. We provide opportunities for self-discovery and to strive to reach their full potential while being part of something greater than themselves.
Camp Manito-wish YMCA was established in 1919 and has a long heritage of delivering exceptional summer camp experiences in our three program areas; summer camp, outpost (our extended wilderness tripping throughout north America) and leadership which serves schools and youth serving agencies. We operate year-round on a lake campus of 320 wooded acres surrounded by over 200 lakes.
Required
Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
Five or more years of progressively responsible experience in finance, accounting, nonprofit administration, or business operations.
Strong knowledge and expertise of budgeting, financial reporting, payroll administration, and internal controls.
Experience with accounting software and financial management systems.
Excellent organizational, analytical, and communication skills.
Ability to manage multiple priorities while maintaining attention to detail and accuracy.
Commitment to the mission and values of Camp Manito-wish YMCA.
Preferred
MBA, or other relevant professional certifications.
Experience in nonprofit financial management.
Experience working with audits, IRS Form 990 preparation, and board committees.
Familiarity with YMCA operations and reporting requirements or similar organizations.
Experience overseeing human resources, benefits administration, and technology systems.
The Finance/Business Manager performs the following:
Influential member of the staff planning team in setting the direction and strategy in meeting the mission of Camp Manito-wish YMCA.
Provide thorough and up-to-date accounting practices to account receivable and accounts payable.
Maintain accurate records for all endowment funds and all building funds.
Prepare annual budget with direction from CEO and other full-time staff as appropriate.
Track annual budget, projection adjustments throughout the year.
Provide thorough and up-to-date accounting for all contributions, Annual Fund Drive and restricted gifts.
Prepare payroll and file related taxes including 1099 and YMCA of the USA reports in a timely manner.
Prepare all financial records and provide staff support for the annual audit and 990.
Provide staff representation in partnership with CEO for both the finance and investment committees.
Oversee the employee benefit contracts; maintain personnel records with regards to compensation and PTO/Sick benefits. Provide information and support to the CEO in negotiating contracts and administering benefit plans.
Facilitate and track annual employee and board member compliance (trainings, disclosures, background checks, etc).
Prepare for and work with Insurance company for property (et al) annual renewal.
Provide supervision for full-time and part-time office staff and Trading Post employees.
Provide management, analysis and supervision of the organization’s computer system and software in conjunction with the IT consultant.
Key player in preparing campers/families, cabin assignments, rosters, transportation, bank accounts, scheduling, accounts receivables.
Take on other assignments as requested for the overall good of the organization.
Strategic Financial Leadership and Governance:
Lead the financial planning and analysis process, providing insights and recommendations that enable senior management to make informed, mission-driven decisions. Develop performance indicators and measurement systems for tracking strategic plan objectives, making the abstract concrete and measurable. Work directly with the Finance Committee of the Board of Directors to build relationships, develop policies, and monitor implementation of financial best practices. Develop and implement financial policies, procedures, and internal controls that safeguard the Camp’s assets while empowering staff to work effectively and creatively.
Create and share materials that inform and empower staff and volunteers to understand financial matters. Maintain good working relationships with auditors, bankers, investment counselors, and other professional advisors. Prepare and present financial reports to senior leadership and the Board of Directors that highlight the story behind the numbers and the mission impact they represent. Provide data and reports as required, always with context that helps others understand what the numbers mean.
Daily Financial Operations:
Monitor daily and monthly financial operations, ensuring that current accounting standards and legal requirements are met. Guide and support all accounting operations, including accounts payable, accounts receivable, payroll, and general ledger, ensuring accuracy, timeliness, and clarity for the teams who rely on this information. Monitor, assess, review and process payroll and all related payroll items. Partner with staff to ensure procedures are followed and records/reports are accurate, accessible, and actionable for operational decision-making. Manage tax-exempt forms, tax forms and file all necessary reports. Oversee preparation of reports to YMCA of the USA, supporting grant applications, and any other reporting needs related to finances.
Support camp operations year-round, administrative functions, including camper registration support, transportation coordination, check-in/check-out processes, cabin assignments, and camper banking functions. Oversee financial accountability of Trading Post operations.
Budget Development and Management:
Oversee the development of the annual operating budget, working closely with operations staff to ensure budgets are well-planned, realistic, and prepared in a timely manner. Monitor all budgets related to the organization. Execute strategies to equip team members to achieve the camp mission while maintaining fiscal responsibility, reinforcing how their work contributes to impact. Prepare analysis and reports that translate complex financial data into clear insights, enabling leaders to make confident, mission-aligned decisions. Give guidance to the CEO, staff and Board President on issues that affect financial operations.
Compliance and Risk Management:
Review, update, and develop internal control systems that protect organizational assets while supporting staff effectiveness and program delivery. Lead internal audits to ensure compliance with policies and standards and provide guidance that strengthens staff understanding and operational performance. Maintain organizational records and documentation supporting financial, personnel, and operational compliance. Coordinate annual property, liability, and related insurance renewals. Ensure compliance with all local, state federal, YMCA and nonprofit regulatory requirements, providing training where needed. Oversee the annual audit, meeting periodically with outside auditors to maintain communication and keep them informed of changes. Oversee preparation of tax returns including IRS Form 990 and 1099. Ensure quality results by monitoring and evaluating effectiveness and adhering to financial standards.
Fundraising Support:
Provide support for the annual fundraising campaign, helping others understand the financial impact of their efforts. Partner with development efforts through consistent financial tracking and reporting. Maintain accurate records for endowment funds, building funds and restricted assets.
Human Resources and Employee Administration:
Recruit, train, develop, evaluate, recognize, and support your staff, building accountability while fostering growth and collaboration. Ensure staff certifications and track employee compliance requirements, including trainings, background checks, driver verifications, disclosures, and other employment-related documentation. Administer employee compensation, payroll records, paid time off, and personnel records. Manage employee benefits programs and support the CEO in benefit plan administration and contract negotiations. Model relationship-building skills in all interactions. Participate in staff meetings, management meetings and other related meetings and special events.
Technology & Systems Management:
Provide oversight and management of organizational software platforms and databases, including accounting, camper management, board, and other operational systems. Partner with external IT consultants to maintain organizational technology infrastructure, cybersecurity practices, and staff technology support. Ensure technology resources meet the operational needs of year-round and seasonal staff.
Professional Development:
Continuous growth of professional knowledge through self-study, research, and conference/workshop participation, bringing best practices that strengthen camp’s financial sustainability.
You are a strategic and mission-driven financial leader who can see both the details and the bigger picture. You are comfortable managing complex financial operations while helping organizational leaders understand the story behind the numbers and use financial information to make better decisions.
You bring sound judgment, intellectual curiosity, and a collaborative leadership style. You help leaders understand the financial implications of their decisions, find creative solutions to resource challenges and ensure that every dollar is used effectively to advance our mission.
You are energized by building strong systems and processes that don’t just meet compliance requirements but help people do their work better.
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