Staff Accountant & Administrative Associate

YMCA
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HR Recruiting Coordinator
Esteban Andrade
[email protected]

84 Blue Ridge Circle
Black Mountain, 28711
United States

As a hospitality-focused YMCA, we are committed to delivering exceptional experiences for our 33,000 annual guests!
Job Description

Under the guidance of the Vice President of Administration, the Staff Accountant & Administrative Associate is responsible for supporting the organization's accounting operations through journal entries, general ledger reconciliations, and month-end and year-end closing activities. This position also oversees all aspects of Accounts Payable, including invoice processing, payment preparation, vendor account management, and banking functions.

In addition, this role provides administrative support to the Vice President of Sales by entering conference group contracts into the Kinetic (KX) hospitality system and assisting with contract tracking and related documentation. The ideal candidate is detail-oriented, organized, and committed to maintaining financial accuracy while supporting multiple departments across the organization. 

Qualifications

·         Bachelor's degree in Accounting, Finance, Business Management, or equivalent work experience.

·         1–3 years of accounting experience preferred.

·         Experience with Sage accounting software preferred.

·         Working knowledge of Generally Accepted Accounting Principles (GAAP).

·         Strong Microsoft Excel skills, including reconciliations, formulas, and pivot tables.

·         Excellent computer skills and proficiency with Microsoft Office.

·         Professional demeanor and the ability to work well with staff, guests, and vendors.

·         Organized, hardworking, approachable, and solution oriented.

·         Ability to maintain strict confidentiality relating to financial and personnel information.

·         Strong attention to detail and excellent organizational skills.

·         Motivation and commitment to work independently and be self-directed.

·         Professional image with excellent written and verbal communication skills.

·         Position may require occasional weekends, evenings, and holidays as needed.

·         Flexibility and willingness to assist different departments while fostering a collaborative and supportive work environment.

·         Valid driver's license required.

Essential Functions

ACCOUNTING RESPONSIBILITIES

·         Prepare and post journal entries accurately and timely. 

·         Reconcile general ledger accounts and investigate discrepancies. 

·         Assist with month-end and year-end close processes. 

·         Support the Vice President of Administration with financial reporting and other accounting projects as assigned. 

ACCOUNTS PAYABLE

·         Receive invoices from departments and vendors. 

·         Enter Accounts Payable invoices into the Sage accounting system within three (3) business days of receipt. 

·         Accurately prepare, print, and distribute weekly Accounts Payable checks. 

·         Process ACH payments and maintain positive pay documentation. 

·         Ensure vendor accounts remain current and resolve invoice discrepancies. 

·         Maintain a working knowledge of the organizational budget and process invoices according to internal financial policies. 

BANKING & CASH MANAGEMENT

·         Balance daily KX postings and prepare bank deposits. 

·         Receive daily check logs and distribute checks, as necessary. 

·         Process remote check deposits and complete local bank runs for cash deposits as needed. 

·         Maintain adequate change funds for all campus cash drawers and coordinate currency purchases from the local bank. 

ADMINISTRATIVE SUPPORT

·         Work with the Vice President of Sales by: 

·         Entering conference group contracts into the Kinetic (KX) hospitality system. 

·         Tracking signed contracts and deposits. 

·         Monitoring Annual Giving grants applied to conference groups. 

·         Maintaining organized contract files and supporting documentation. 

GENERAL RESPONSIBILITIES

·         Demonstrate flexibility by assisting other departments as needed. 

·         Perform additional duties as assigned.