Administrative Assistant I (Coney Island YMCA)

YMCA
Hourly
$20.00
How to Apply
Apply Online
The Coney Island YMCA is seeking an Administrative Assistant.
Job Description

Salary: $20.00 Hourly

The Coney Island YMCA is seeking an Administrative Assistant. Under the supervision of the Early Childhood Director, the Administrative Assistant will play a critical role in the successful operation of the Early Childhood/UPK Programs. They will be responsible for assisting the Early Childhood Director, teachers, and staff with administrative oversight and support to ensure the quality of program execution. 

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

Qualifications
  • High School Diploma or experience in a related field required. Associate's Degree or higher preferred.
  • One (1) to three (3) years of administrative experience and experience working with staff and volunteers.
  • Knowledge of Microsoft Excel, Word, Publisher, and PowerPoint.
  • Knowledge of AS400 Database Management a plus.
  • Excellent interpersonal communication – written and oral.
  • Knowledge of project management and excellent organizational skills.
  • Strong interpersonal skills, leadership qualities, and comfortable working with diverse youth and adults.
Essential Functions
  • Administrative Support to the Executive Director, Early Childhood Director, Educational Director, and other branch departments, as needed, to ensure effective communication and efficient operation.
  • Responsible for processing, tracking, and following up with all students in the DOE MySchools system. Work with families to navigate the system and register their child/children.
  • File and organize applications in compliance with the YMCA of Greater New York, Department of Health, and Department of Education standards. Register participants in AS400 and the DOE Vendor Portal, and enter and certify attendance as required.
  • Act as the Site Safety Monitor to help keep track of participants' health, safety, and well-being.
  • Responsible for managing the department's inventory, creating requisitions, receiving POs, resolving Invoice-on-Hold issues, responding to vendor inquiries, and facilitating invoices for payment.
  • Help with planning annual fundraising initiatives and Annual Campaign events to ensure well-organized and successful events.
  • Uphold all Association policies and demonstrate the values of Respect, Responsibility, Caring, and Honesty.
  • Attend all required training sessions and meetings as scheduled or as required by the YMCA, DOE, and DOH.
  • Other duties as assigned.