Association Director of Special Events

We are looking for a dynamic and passionate person who loves to throw not just a good event but a great event for a great cause. 
Job Description


This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. The Association Director of Special Events directly reports to the Vice President of Philanthropy and works directly with the association leadership teams. This team member is directly responsible for leading and providing strategy and oversight to all association and branch special fundraising events. This position is responsible for leading association planning committees, interacting with volunteers, and engaging community members in event activities. This position will be tasked with soliciting sponsorships, as well as leading staff & volunteers in support of the organization initiatives.

  • Bachelor’s degree in a related field or equivalent
  • Professional fundraising and special event experience preferred.
  • Ability to build relationships with top community leaders.
  • Ability to think strategically and achieve the organization’s goals relating to the position while driving detail-oriented tasks related to events.
  • Ability to identify viable and sustainable special event expansion opportunities.
  • Ability to create interpretive materials to enable potential donors to understand the mission of the YMCA and how the organization contributes to the communities we serve.
  • Working knowledge of giving and charitable vehicles.
  • Knowledge of the media and its use in gaining exposure for YMCA events and programs.
Essential Functions
  • Responsible for overseeing, organizing, and coordinating all fundraising and stewardship events within the association, including but not limited to, the Chairman’s Roundtable, Tropical Nights, Harbor Nights, Black Tie, River Nights, Why Cook, Branch Golf Tournaments, along with other association event priorities outlined by senior leadership.
  • Responsible for event logistics and maintaining relationship with vendors.
  • Responsible for the growth of event participation and retention of corporate event sponsors.
  • In conjunction with association leadership, develops effective strategies and supports leadership efforts to achieve the fundraising goals for events.
  • Direct event marketing and communication efforts with the branches for maximum impact.
  • Works with Association Development Team and Branch Executive Directors, to create the annual special events plan and budget which is integrated into the overall Development annual plan.  Helps manage the event budget, including goal setting and goal attainment, to ensure each event’s success and growth. Must understand the key indicators of a successful event and the implications of actions and decisions on the success of an event.
  • Works with Association Development Team and Branch Executive Directors for event outreach and sponsorship solicitation and retention plans, including public presentations, email and social campaigns, phone calls, print campaigns, etc.
  • Develops event communication plans to ensure members, participants, and the community understand the case for support.
  • Leads special events committees for each Association and Branch approved events.
  • Support other philanthropic initiatives as needed. 
  • Performs other duties as assigned.
Required Certifications
  • FRE or equivalent preferred; YMCA Organizational Leader certification preferred
  • CPR/AED and First Aid Certifications required
  • Annual Completion of YMCA Compliance Trainings
  • Successfully complete State of Florida Criminal History Background Check requirements as well as meet the Association’s policies on background screening.
  • Adhere to drug/alcohol/smoke free workplace policy.
  • Additional training classes as recommended by supervisor.