Business Operations & Accounting Associate

Accounts Payable & Purchasing Support

• Codes invoices, vouchers, expense reports, credit card charges, check requests with correct general ledger codes conforming to standard procedures and ensuring proper entry into the financial system.
• Reviews purchase orders and assign PO numbers to requisitions according to our standard procedures.
• Places orders through the commercial Amazon and WB Mason centralized accounts.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Prepares and executes A/P batches and aging reports to process checks, and ACH transactions.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account.
• status. Communicates the resolutions of discrepancies to appropriate people.
• Provides support for internal and external audits.

Accounting & Billing Support

• Audits & inputs Journal entries to the accounting system for health, retirement, and payroll expense.
• Verifies, inputs, and reconciles end-of-shift cash receipts data daily in the accounting system from the point-of-sale system.
• Posts, tracks, codes, and inputs all miscellaneous cash and check receipts into the accounting system.
• Prepares the daily bank deposits.
• Records all ACH and bank charges into the accounting system during the month-end close.
• Executes the timely and accurate billing and collections of swim team members' fees assessed and owed.

Office Management Support

• Maintains and updates records of IT equipment such as laptops, desktops, printers, and phones.
• Interfaces directly with key office vendors and establishes contracts and services needed for each Y
• location.
• Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk
• activities and supervising members and participants.
• Follow employee and volunteer screening requirements and use screening instruments to screen for abuse risk. Provide employees and volunteers with ongoing supervision and training related to abuse risk.
• Provide employees and volunteers with regular feedback regarding their boundaries with consumers and require them to adhere to policies and procedures related to abuse risk.
• Respond quickly to policy and procedure violations using the Y's disciplinary procedures, and respond seriously and confidentially to reports of suspicious and inappropriate behaviors, and follow mandated reporting
• requirements.
• Communicates to all employees and volunteers the Y's commitment to protect our members from abuse.
• Supports the annual budgeting process, including data entry to components and researching past activity in SGA.