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Administrative Assistant I (Coney Island YMCA)
Coney Island YMCA
We are hiring for a full-time, year-round Program Service Coordinator
Job Description
Under the guidance of the VP of Finance, this position will be responsible for all aspects of accounts payable, including receipt, entry, payment, distribution, and filing of all vendor vouchers and checks. He/she will work with department directors and communicate with vendors to ensure accurate and timely payments. This position will also assist the VP of Sales in entering conference group contracts into the Kinetic (KX) hospitality system.
Qualifications
- Bachelor’s degree, preferably in Accounting or Business Management, or equivalent work experience.
- Professional demeanor and the ability to work well with staff, guests, and vendors.
- Excellent computer skills and proficiency with Microsoft Office.
- Organized, hard-working, approachable, and solution oriented.
- Maintain strict confidentiality relating to personnel matters and sensitive information.
- Cultivating a spirit of cooperation and teamwork throughout the organization.
- Motivation and commitment to work independently and be self-directed.
- Professional image and strong written and verbal communication skills.
- Position may require occasional weekends, evenings and holidays as needed.
- Flexibility and willingness to work in a variety of different departments while fostering a collaborative and supportive team environment.
- Must have a valid driver’s license.
Essential Functions
- Receive invoices from departments and vendors. Accounts payable invoices to be entered into Microsoft GP Payables system within 3 days of receipt.
- Accurately print and distribute accounts payable checks each week. Print direct deposit/positive pay vouchers for online payments.
- Ensure that vendor accounts remain current.
- Maintain a working knowledge of the organizational budget, paying invoices according to internal intentions.
- Balance daily KX posting and prepare bank deposits.
- Receive daily check log. Sort and distribute checks as necessary.
- Remote deposit checks and make local bank runs for cash deposits. This may be a daily task during busy seasons.
- Maintain adequate change supply for all cash drawers on campus, purchasing and retrieving currency from the local bank as necessary.
- Work with VP, Sales performing various administrative tasks to include, enter all group contracts into KX hospitality system, track collection of signed contracts and deposits, track Annual Giving grants applied to groups, and file contracts.
- Must be willing to help in different departments as needed.
- Additional duties as assigned.
Compensation and Benefits
- Salary $38,000-$42,000 dependent upon qualifications and experience.
- Eligible for YMCA Retirement Fund after two years: YMCA Blue Ridge contributes an amount equal to 12% of gross pay to the fund at no cost and without any matching requirement.
- Free meals in our dining facilities whenever conference groups are being served
- Health insurance, dental, vision, LTD/STD, and life insurance offered after a 90-day review period.
- Eligible for 23 days of Paid Time Off.
- Free family membership to the Y of WNC, after a 90-day review period.