Facility & Grounds Assistant

The New Canaan YMCA is looking for a FULL-TIME skilled and knowledgeable Facility and Grounds Assistant
Job Description

The Facility and Grounds Assistant ensures the smooth operation and functioning of our beautiful 108,000 square foot community recreational facility. As part of a two-person team, with the Facility and Grounds Manager, the Assistant collaborates with the management team to upgrade and maintain the most attractive, safe, and clean facility possible to provide the highest quality programs and services to our members and employees. 

The Facility and Grounds Assistant is responsible for the daily maintenance, upkeep and repair of the interior and exterior of the facility and its vital systems (HVAC, plumbing, electrical, pools).  The Individual must also be able to work independently and be a self-starter, and be proficient at fielding work tickets through a facility database and controlling mechanical systems through a building management system (BMS). 

This is a full-time, non-exempt position.

Regular work schedule will be Monday through Friday, 11am to 6pm and as determined by the Facility and Grounds Manager (including weekends as needed). Alternate on-call shift with Facility and Grounds Manager.  This position may be responsible for 5:00 am opening of the facility as requested by the Facility and Grounds Manager.  

  • Three years of facility and grounds maintenance experience
  • Proficiency with Building Management System software as well as facility work order/asset management software (Asset Essentials a plus).  
  • Must have familiarity with HVAC System Controls, (preferably Johnson and Distech) and pool operations.  
  • Pool Operator certification (or ability to attain within 6 months) desirable.
  • Must have the ability to perform maintenance and minor repair of:  plumbing, electrical and mechanical systems as well as irrigation and pool systems
  • Expertise in painting, and carpentry skills preferred.  
  • Must have experience developing and maintaining preventative maintenance schedules and working with outside contractors. 
  • Excellent communication skills required. 
Essential Functions
  • Ensure safety and cleanliness of all spaces, equipment, and grounds.
  • Maintain all swimming pools in accordance with Health Department standards 
  • Develop and implement a preventative maintenance schedule and work processes for the building and all equipment. Schedule should include maintenance tasks per season, month, week, and day.  
  • Maintain daily work log, report and correct safety hazards.
  • Utilize technology and software (Asset Solutions, BMS, Distech and Johnson Controls) to ensure the smooth operation of the facility. Basic knowledge of Excel.  Maintain and keep current on applicable safety software and technology training. 
  • Maintain appropriate inventory of equipment and supplies. 
  • Ensure that all repairs are made in a timely manner.  Empty trash from trash bins and collect and dispose of trash on property
  • Solicit and manage project bids from outside contractors and vendors and make recommendations to the Facility and Grounds Manager
  • Continue a good working relationship with all outside service contractors and act as a point of contact at the YMCA.
  • Uphold a good relationship with Town Fire Marshal and Building Inspector to keep abreast of any building code changes or violations.
  • Maintain positive relationship with members, staff, inspectors, contractors, and town officials.
  • Participate in facility meetings.
  • Request risk management COI and workers’ compensation records when engaging contractors and maintain repair records.