Contracts Specialist (Association Office)

The Contracts Specialist will support the Finance Department in ensuring that the benefits of public funding are maximized. 
Job Description

Salary: $90,000 - $95,000 Annually

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The YMCA of Greater New York Association Office is seeking a Contracts Specialist, who will support the Finance Department in ensuring that the benefits of public funding are maximized. Under the direction of the Senior Director, Government Operations, the Contracts Specialist will provide support and administration to the government contracts management area of the Association. This individual will devote 100% of their time to the responsibilities outlined below and will be responsible for the preparation and submission of capital and service contracts to funding agencies for execution and registration.

The YMCA of Greater New York offers a variety of benefits to its staff members including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure and/or the number of hours scheduled to work. Click here for more information.

  • Bachelor's degree or equivalent work experience.
  • Two (2) to four (4) years of working with government contracts and grants.
  • Excellent communication, organizational skills, and attention to detail required.
  • Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Adobe Acrobat Pro.
  • Audit experience, agency record-keeping and reporting, and record retention is a plus.
  • Web-based government applications, and experience working with various government agencies on the State and NYC level (NYOCFS, SED, DYCD, DOHMH, DFTA) is a plus.
Essential Functions
  • Under the direct supervision of the Sr. Director, Government Operations, process and submit contract packages, including assembling contract documents, maintaining records, and responding to agency and branch queries as needed.
  • Develop and manage electronic file repository systems.
  • Assist with capital and service contract submissions, including billings, status reports and closeout applications. Work with appropriate AO Departments to address agency queries concerning contractual and regulatory requirements.
  • Assists in the development and maintenance of systems for the tracking of capital government billings and bond financing with appropriate AO departments.
  • Assists with the maintenance of internal Government contract schedules and requests.
  • Develop and maintains contacts with agencies and related organizations. Represents the Association as required.
  • Track and ensure compliance of M/WBE and SDVOB requirements for service and capital contracts.
  • Assist in the maintenance of Government databases (VendRep, SFS system, SAM, PASSPort, DASNY Quest. and others). Take action on lien queries and other due diligence requests from agencies.
  • Provide technical assistance as needed to the Branches on Government related requests.
  • Other activities and duties as directed.