Association Director of Properties

FIND A CAREER THAT MAKES A DIFFERENCE AT THE Y! Now Hiring for Association Director of Properties at YMCA of Metropolitan Detroit
Job Description

The Association Director of Properties is responsible for the overall supervision, coordination and management of the Association’s properties, grounds and capital projects.  The Association Director of Properties must provide efficient, timely and reliable support to the Association, with an emphasis on working cooperatively with the facilities.  This position will also be responsible for maintaining the relationships between the Association and its primary outsourcing contracts related to projects and property management.


·        A Bachelor’s Degree in a related field is preferred.
·        A minimum of five years of proven successful experience in facility management, project management, budget management, construction management, supervision and controlling the maintenance of plant and equipment is required.  
·        Must have a broad knowledge of facility mechanical systems, facility design and codes, custodial functions and preventative maintenance procedures.
·        Must have an ability to work with the building trades; branch maintenance and custodial personnel; building and property consultants; contract managers on capital projects; and, the ability to consult with staff and volunteers. 
·        The position requires an ability to develop integrated short and long-range plans with specific timelines and outcomes.

Essential Functions

·        Manage ongoing process to ensure safe, clean, efficient and attractive facilities and grounds inspections. Advise the CFO on actions necessary to maintain facilities and vehicles in a safe, structurally sound and attractive manner.

·        Work with VP Operations and branch executives to identify branch improvement projects.

·        Work with staff to identify and mitigate business and operating risks.  Anticipate risks and determine potential implications before taking actions.

·        Serve as the supervisor and point of contact of the construction manager for all new building and renovation projects, including establishing budgets, obtaining bids and contracts if necessary.

·        Manage annual purchasing agreements for Association’s building and housekeeping supplies and equipment, including communications equipment.

·        Maintain Association’s property and equipment records in an up-to-date and current manner.

·        Trouble-shoot and problem-solve branch property-related maintenance and construction projects. Develop, plan and initiate actions and activities which assure that Association facilities and properties are in compliance with local, state and federal codes as well as all relevant zoning requirements.

·        Develop and implement plans for the reduction in energy consumption: i.e. electric, gas, etc. in all Association’s facilities.

·        Directly supervise Maintenance Directors, and is responsible for the overall management of centralized maintenance staff.

·        Development and maintenance of a management information system that provides preventive maintenance schedules and accurate/current property records and building plans.

·        Development of fair and competitive selection processes in the selection of architects, contractors and other related property expertise that ensures Association capital projects are constructed in the highest quality manner possible and within the available budget and time requirements.

·        Management and monitoring of the Association’s capital budget within the limits of the approved capital projects plan.  Develop and oversee the Association’s preventive maintenance budget for all YMCA facilities and equipment.

Cause-Driven Leadership Competencies

Mission Advancement: Reinforces the Y’s values within the organization and the community. Effectively communicates the benefits and impact of the YMCA’s efforts for all stakeholders. Implements effective systems to develop volunteers at program, fundraising, and policy leadership levels. Secures resources and support for all philanthropic endeavors.

Collaboration: Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Serves as a community leader building collaborations based on trust and credibility to advance YMCA mission and goals. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for the development of others.

Operational Effectiveness: Integrates multiple thinking processes to make decisions. Involves members and community in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures, investment policies and financial controls. Assigns clear accountability and ensures continuous improvement.

Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack or derail growth and personal learning. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.