Member Services Coordinator

No 2 Days are the Same!
Job Description

This position is a key part of the leadership team and is responsible for creating a positive, member-focused culture, facilitating member involvement and relationship building and serving to exceed expectations. This is carried out through role modeling, establishing expectations, communicating, and making decisions that are consistent with this culture.  The Member Service Coordinator leads a team of both staff and volunteers which serves as one of the first connecting points a member and/or potential member has to the YMCA.



  1. Ability to read, write, perform simple mathematical functions and basic computer skills
  2. Must be at least 21 years of age
  3. Completion of high school or equivalent
  4. One to three years of supervisory experience and/or team leadership
  5. One to three years of experience in a customer service role
  6. Demonstrated skills in a Microsoft Windows environment 

While performing the responsibilities of this position, the employee is required to talk and hear.  The employee is often required to stand, walk and use their hands and fingers, to handle or feel.  The employee is occasionally required to sit, reach with arms and hands, and lift up to ten pounds of weight.  Vision abilities required by this job includes close and distance vision.


While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts.  The noise level in the work environment is usually quiet to moderate.  This position usually works in an office and fitness center oriented environment, but the mission of the organization may sometimes take them to non-standard workplaces.  This position works a standard work week, but additionally will occasionally work evening, weekend, and additional hours to accommodate activities such as representing the organization and events.

Essential Functions
  1. Serve as a role model for staff, members and volunteers by demonstrating the Y values and the Y voice through actions and communications.
  2. Create a work environment of ownership and accountability for staff members and members.
  3. Serve as a key member connection point for relationship building, general information, and customer service.
  4. Promote member engagement by encouraging involvement in related Y programs and small communities.
  5. Perform membership administrative functions including membership sales, financial assistance, membership changes, program registrations and membership accounting functions and processes.
  6. Build, lead, develop and train a staff team that genuinely cares about the needs of our community and our members and works to exceed expectations every day.
  7. Assist in the development and distribution of materials and communication to market and promote programs encouraging member engagement.
  8. Manage planned budget and information for assigned area to ensure revenue and expenses are consistent with approved budget plan.
  9. Assist in the organization’s financial development efforts, including the annual fund raising campaign. 
Cause-Driven Leadership Competencies
  • Critical Thinking & Decision Making
  • Engaging Community
  • Philanthropy
  • Inclusion
  • Communication & Influence
  • Developing Self & Others
  • Emotional Maturity
Required Certifications