Human Resources Assistant

Full Time HR Assistant with benefits at our Association office, the YMCA of Greater Providence.
Job Description

The Human Resources Assistant will provide administrative and general support to the Human Resources Team, as well as provide support to various Human Resources related projects, events and reporting requests/requirements. Periodic light travel to branches.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

  • High School Diploma or equivalent 
  • Must be highly detailed and strong administratively. 
  • Excellent communication, interpersonal skills and customer orientation? 
  • Demonstrated initiative and adaptability.  
  • Strong attention to detail and ability to maintain accuracy.? 
  • Proficiency in MS Office applications and HR/payroll systems? 
  • Organizational skills must be a people person, motivated and ability to multi-task. 
  • Must handle tasks with sensitivity and the utmost confidentiality and discretion.  
  • Ability to follow instructions as given and/or directed by supervisor
Essential Functions
  • Provide proactive support to benefits processing, including enrollments, COBRA, terminations, employee updates and changes, beneficiaries and disability and compliance requirements. 
  • Serve as a primary contact for the benefits broker, plan vendors and third-party administrators.?  
  • Gather data and conduct the auditing and processing of monthly billings and for all group plans. 
  • Provide support in the effective communication of benefit plans and programs to ensure positive employee experience and understanding. 
  • Provide proactive support in the documentation and maintenance of administrative procedures (SOP’s) for benefits processes.?  
  • Attend employee information presentations and other related meetings to help guide enrollment, field employee benefit questions and requests. 
  • Assist with preparation and participate in all benefit audits.?? Assist with filing of federal and state forms, materials for plan audits, and tax and audit requirements. 
  • Research and attend trainings in the benefits and compliance areas offered by our broker and carriers. 
  • General intake of HR related employee requests, questions, etc. and field appropriately 
  • Completes all department filing in a timely manner with accuracy. Assist in auditing of existing HR files and paperwork. 
  • Support the onboarding process of new hires relative to pre-employment paperwork, background checks, employee data entry and clearance of all hires, especially at times of highest volumes April through July.  
  • Assist with the recruiting function as needed. 
  • Complete verifications of employment as required. 
  • Responsible for answering the switchboard in the Association office. 
  • Assists HR Team with other projects as assigned. 
  • Maintain professional manner and the YMCA Character Development values of caring, honesty, respect and responsibility. Works in harmony and cooperation with staff and volunteers to promote team spirit.
Required Certifications
  • High School Diploma or equivalent 
  • Must be highly detailed and strong administratively. 
  • Excellent communication, interpersonal skills and customer orientation? 
  • Demonstrated initiative and adaptability.  
  • Strong attention to detail and ability to maintain accuracy.? 
  • Proficiency in MS Office applications and HR/payroll systems? 
  • Organizational skills must be a people person, motivated and ability to multi-task. 
  • Must handle tasks with sensitivity and the utmost confidentiality and discretion.  
  • Ability to follow instructions as given and/or directed by supervisor.