Assistant Project Manager (Association Office)

The YMCA of Greater New York is seeking an Assistant Project Manager.
Job Description

SALARY: $75,000 Annually 

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The YMCA of Greater New York is seeking an Assistant Project Manager, who will be responsible for working with the corporate Properties department and Y branch staff to manage the successful completion of small-to-midsized capital projects. The incumbent will also work with and support the VP of Property Management and other AO Properties staff with larger capital projects.

Benefits:

The YMCA of Greater New York offers a variety of benefits to its staff members including retirement benefits, medical, paid time-off, free YMCA membership and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure and/or the number of hours scheduled to work. Click here for more information.

Qualifications
  • High school diploma or equivalent. Bachelor’s degree in facility management, engineering or a related field preferred.

  • Minimum 1-3 years of facilities/construction experience, with a focus on administrative and financial functions.
  • Ability and willingness to travel extensively within the five boroughs.
  • Knowledge of maintenance planning and schedules.
  • Knowledge of building safety regulations and security protocols.
  • Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.
  • Sound judgment and the ability to think quickly during emergencies.
  • Proficiency in Facilities Management (FM) software is a plus.
Essential Functions
  • Support management of small-to-midsized capital and deferred maintenance projects in the areas of mechanical, electrical, plumbing, sprinkler, and HVAC.
  • Provide administrative support to the VP of Property Management and, at times, other members of the AO Properties Department.
  • Respond to property-related emergency calls on an as needed basis. Responsible for receiving, dispatching and tracking of related branch issues.
  • Manage vendor relationships, including recruiting of new vendors, updating vendor list and negotiations of contract terms. Liaise with vendors and suppliers.
  • Provide administrative support to corporate Properties department as needed in the preparation of correspondence, expense forms, personnel data, check requests, purchase orders and other paperwork or data entry.  Assist in preparation of annual capital budget.
  • Ensure compliance with NYC agency healthy and safety regulations, assist with clearing existing violations and tracking building certifications.
  • Build and document relevant branch inventory of equipment and other items as needed.
  • Other activities and duties as needed that address the ongoing satisfaction and well-being of our staff and members.