Payroll/Accounting Specialist

Located on 1500 forested acres in the Berkshires, our summer camp provides industry leading programs serving hundreds of campers and staff.
Job Description

The Payroll/Accounting Specialist is primarily responsible for processing bi-weekly payroll and administering benefits for a small year-round team and summer seasonal staff of up to 400 employees.  As the systems administrator for our Human Resources Information System(ADP), the position collaborates with others to drive the employee life cycle experience as it relates to recruiting, hiring, onboarding, and offboarding.  As a member of the finance team, you would administer corporate credit card program and assist with accounts payable and petty cash management.  The successful candidate must be able to maintain a high level of confidentiality, be exceptionally detail-oriented and enjoy working with others in a collaborative environment.

  •  Two to three years’ experience processing payroll required.
  • Bookkeeping mindset with demonstrated proficiency in using Excel, Google, and accounting software.
  • Excellent attention to detail, communication, and organizational skills.
  • Technical ability to effectively utilize ADP Human Resources Information System including running various tasks to complete accurate scheduled payroll and reporting, updating benefit plan information and monitoring accuracy.
  • Ability to be confident and interact in a positive manner with diverse population.
  • Ability to keep a steady work schedule with regular, predictable attendance to ensure steady work flow and minimal disruption to department schedules and deadlines
Essential Functions

Payroll Administration

  • Processes bi-weekly payroll.  Serves as ADP HRIS system administrator for recruitment, onboarding, and payroll modules.  
  • Maintains and updates employee information in Payroll System database and vendor databases.
  • Maintains payroll and related records in accordance with federal, state, and municipal regulations
  • Works with registrars and program staff to on- board new and re-hires into the ADP Recruiting/WorkForceNow payroll systems and Ultracamp database
  • Tracks and runs all criminal background checks
  • Assists with staff check-ins; collecting and processing paperwork, updating systems and/or BCCYMCA website as needed

Benefits Administration

  • Maintains accurate employee benefit records including new enrollments and family and employment status changes.
  • Maintains employee records of sick leave (if applicable), length of service, retirement status, Family and Medical Leave Act (FMLA) records, time off with pay records and miscellaneous other records.
  • Works closely with a variety of vendors to support plan administration (e.g. YRetirement and YBenefits).
  • Processes monthly benefits plan funding, billing, benefits accounting, and reconciliation.
  • Ensures compliance in administering federal programs such as ACA, HIPAA and COBRA.


  • Creates reports for finance and HR department as needed.  
  • Prepares journal entries and records expenses to the general ledger.
  • Administers corporate credit card program and records transactions in general ledger.
  • Assists with management of petty cash and accounts payable as needed.
  • Responds to notifications related to unemployment accounts and unemployment claims.
  • Responsible for year-end payroll and general ledger reconciliations.