Assistant Director of Finance

Looking for detail-oriented, enthusiastic, math-minded candidate to work directly with our VP of Finance on day to day financial operations.
Job Description

This full-time Assistant Director of Finance role is directly responsible for maintenance of accounts payable, accounts receivable, accounting system updates and general administration of the finance department.   


  • Assist the Vice President of Finance with all accounting functions, including but not limited to accounts receivable, accounts payable, daily receipting, month and year-end closing, annual budget preparation, annual audit preparation, banking and tax functions, and any other financial reporting as necessary.
  • Work in tandem with the Vice President of Finance on software applications (Daxko).  Assist with input of new activities and editing activities in Daxko. 
  • General attention to office administration as related to the finance role, i.e., filing, copying, preparation of correspondence and reports as required, and communication within the organization regarding financial matters in general.
  • Work closely and communicate effectively with other YMCA Directors as needed and assist in YMCA activities to ensure their success. 
  • Bachelor’s degree in finance/accounting or related area preferred.
  • A minimum of 5 years’ experience in accounting, billing, and/or related financial functions.  
  • Proficient use in Accounting Software and Microsoft Office.
  • Excellent written and verbal communication, especially as it pertains to financial functions.  
  • Ability to exercise discretion, maintain confidentiality and apply independent judgment.  
  • Able to prioritize, multi-task and meet deadlines, while maintaining high degree of accuracy and attention to detail.
Essential Functions
  • Responsible for monthly journal entries, account reconciliations, accrued expenses, and prepaid expense reconciliation to sub-ledgers.   
  • Assist with monthly, quarterly, and year-end close processes and audit preparation.
  • Implement and maintain policy and procedures to ensure accuracy of the Accounts Payable process.
  • Ensure vendor payables, employee expenses and credit card transactions are processed in the organization’s accounting system in an accurate and timely manner.
  • Update and maintain vendor information in accounting application, maintain supporting documentation and vendor files (electronic) (ie W9, Cert 119).
  • 1099 preparation, maintenance, and annual filings.
  • Process and reconcile daily Cash & Credit Card receipts from POS application to Accounting application.
  • Assist in the preparation, review, and management of annual budget, including data entry of budget, forecast numbers and journal entries into the general ledger.
  • Monitor accounts receivable and with respective directors to determine collection status or write-off on a monthly basis. Ensure that payment plan schedules are adhered to, update accounts receivable report by department or activity.  Schedule monthly final review with Vice President of Finance.
  • Liaise with Development office in reconciliation of donor contributions both unrestricted and restricted. Maintain released & restricted spreadsheet, reconciliation of restricted funds to accounting software (Daxko).
  • Liaise with Human Resource office to prepare journal entry for payroll and benefits.
  • Attend all professional staff meetings to keep informed of all activities at the YMCA.  
  • Ability to work both independently or in a team setting.