Assistant Controller

The Assistant Controller will be a hands-on leader, collaborating with the CFO and the Controller to plan and direct accounting operations.
Job Description

The Assistant Controller will be a hands-on leader, collaborating with the CFO and the Controller to plan and direct the accounting & finance operations of the Association and will be responsible for creating, implementing, and maintaining effective financial controlsThis position will report to the Chief Financial Officer (CFO).

  • Bachelor’s degree with a concentration in Finance or Accounting.
  • CPA certification is strongly preferred.
  • 5+ years of progressively responsible experience in accounting.
  • Supervisory experience preferred.
  • Computer skills
    • Proficiency with accounting software required (NetSuite preferred), experience with software system implementations and project management software.
    • Experience in Microsoft Office Suite with advanced knowledge of Microsoft Excel.
    • Familiarity with Salesforce, Ceridian, database, and other systems is preferred.
  • Strong knowledge of internal controls and audits.
  • Advanced knowledge of bookkeeping and accounting best practices, laws, standards, and state regulations.

  • Ability to work independently while leading a team with a positive attitude and professional demeanor.
Essential Functions

Accounting Functions: 

  • Lead internal controls of transaction-processing operations, related policies, and procedures and develop action plans relative to internal control needs.
  • Ensure compliance with current legislation and upcoming accounting standards (e.g., lease accounting).
  • Assist the Controller to maintain Chart of Accounts compliant with GAAP, State and Federal regulations to ensure accurate accounting records.
  • Assist the Controller to complete the process of month-end journal entries and closing of monthly statements.
  • Partner with the HR department to ensure effective posting of Ceridian Payroll transactions.
  • Identify process improvement opportunities and initiate changes to streamline accounting close (e.g., audit and automation within NetSuite).
  • Develop and implement new procedures based on changes in the Association's needs. 

Reporting Functions:

  • Assist in preparation of financial reports and schedules.
  • Prepare supporting monthly reports that include reconciliation of cash, accounts receivable, investments, accounts payable and payroll.
  • Prepare all supporting schedules for the annual audit.
  • Review and reconcile all accounts maintaining documentation and controls.
  • Assist in completing all compliance and tax filings (e.g., 990, 5500, Single Audit).  

Fixed Asset Management Functions:

  • Provide analysis to support the capital budgeting process and related controls.
  • Perform reviews of assets and records to ensure accuracy of records.
  • Monitor procedures to ensure timely updates for asset disposals and transfers. 

Other Essential Functions:

  • Lead department staff and ensure results by planning, coaching, monitoring, and appraising tactics.
  • Adhere to the organization’s security guidelines and ensures the appropriate handling of sensitive information.
  • Complete special projects specific to the function of the department or as needed for the department as directed by the CFO.
  • Perform other duties as assigned within the scope of position expectations.