Program Coordinator

Pre-Season:  

• Become familiar with all camp software, including but not limited to: Daxko, Campspace and bunk1  

• Answer phone calls from potential camp families. 

• Prepare lessons for specified program areas 

• Research and develop new program areas that would fit the needs of the campers 

• Inventory and order program supplies for upcoming Summer season.  

• Assist in developing new marketing strategies for camp  

• Attend Camp Fairs and community events to promote camp as needed  

• Assist families with all registration paperwork 

• Interview and hire counselors/program staff for upcoming season 

• Plan for staff training with the Camp Director  

• Assist with the programming of seasonal rentals in conjunction with the Guest Services Director  

Camp Season: (June-August) 

• Facilitate Staff training  

• Know the name and preferred pronouns of all staff members  

• On check in day, be a warm welcoming face to the camp families  

• Inventory and order supplies as needed with a focus on budgetary restraint 

• Assist with camp store operations 

• Create a weekly program schedule for staff and program areas.  Adjust as needed based on registration numbers 

• Ensure safety of campers in program areas with walkarounds and filling out quick checks 

• Work with staff on their professional development 

• Act as liaison between parents, campers and staff regarding camper behavior. 

• Treat the children with dignity and respect. Recognize their individuality and diversity. 

• Oversee evening and weekend programming 

• Attend all meals  

• Be able to work longer nights up to 12am on a rotating basis 

• Attend daily meetings with the Camp Director to discuss daily operations and updates   

Post Camp Season 

• Assist with the winterization of camp including but not limited to cleaning, organizing, and inventory.  

• Be available to work weekends and nights during rentals. 

• Assist in any rental needs as assigned by the Guest Services Director 

• Attend debrief meeting on relevant camp topics 

• Assist with lost and found camper belonging requests   

• Assist program staff with the planning and delivery of special events to support family engagement and program exposure. 

• Support the collection and maintenance of data on participants growth, including pre/post tests for enrichment activities, SEL assessments and other data metrics that speak to program quality and fidelity. 

Other Duties and Responsibilities: 

• Report accidents and injuries and complete incident reports immediately to your supervisor and the association representative. Adhere to all first aid/rescue procedures.
• Understand that you represent the YMCA and maintain a positive disposition, demeanor and attire. 
• Responsible for arriving prepared for the scheduled shift. 
• Demonstrate and teach the Character Development values of caring, respect, responsibility and honesty. Set a good example for campers and staff in leadership. 
• Work in harmony and cooperation with the staff, volunteers and members of the YMCA to develop team spirit and family atmosphere.
• Be able to work both digitally and manually as needed
• Other duties as assigned 

 SUPERVISORY RESPONSIBILITIES 

Directly supervises Program Heads and seasonal program instructors. Carries out supervisory responsibilities in accordance with the organization's policies, ACA standards, and applicable laws.