Before and After School Care Director

Working at the Y, you’ll discover more than a job—you’ll enjoy a career that makes a lasting difference in the lives of others!
Job Description


Supports, organizes and implements high quality youth programming for the Childcare Department, including, but not limited to: Kid Zone Before & After School Program, Days Out of School Program, Summer Day Camp, and other programs as assigned. Partners to develop and support the plans of the Senior Childcare Director and serves as a member of the branch leadership team. Actively participates in all assigned Program Cabinets and team meetings. 


1. Bachelor's degree in related field or equivalent.

2. One to two years related experience preferred, as a coordinator or supervisor of child care programs.

3. Required trainings within 30 days of hire include completion of: Child Abuse Prevention for Supervisory Staff; CPR; First Aid; AED; Bloodborne Pathogens; Mandated Reporter and Sexual Harassment Prevention Trainings.

4. Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

PHYSICAL DEMANDS Sufficient strength, agility and mobility to perform essential functions of position and to safely supervise children’s activities. 

Essential Functions

1. Supports, develops and organizes assigned work related to the Kid Zone Before and After School program. Ensures high quality programs and establishes new program activities, in coordination with the Senior Childcare Director. Expands program within the community in accordance with strategic and operating plans.

2. Recruits, hires, trains, develops, schedules and directs personnel (part-time and seasonal) and volunteers as needed. Reviews and evaluates staff performance. Develops strategies to motivate staff and achieve goals.

3. Develops, manages and controls budgets related to the position. Ensures program operates within budget plans.

4. Provides coverage for sites and/or programs on an as needed basis, adjusting schedule as needed for program coverage.

5. Leads all child care registration processes, including ensuring registration is open in Daxko, all forms are updated and accurate and double checks registration for all enrolled children. Makes outreach to families as needed to gather missing information, ensuring all registrations are accurate and complete before children begin in the program.

6. Leads the development of all site rosters, communicating updates to child care staff and community partners to ensure all site rosters are accurate and up to date at all times.

7. Manages the waiting list for all assigned programs, offering alternative arrangements and providing regular communication to parent/guardians as they await space in the program.

8. Coordinates any needed transportation for field trips or special events.

9. Coordinates all plans for Days Out of School Programs, including curriculum, staff schedules, supplies, and any other needed tasks.

10. Coordinates curriculum and snack distribution, communicating regularly with staff to ensure all sites have needed supplies available at the time they are needed.

11. Orders program and office supplies as needed to support curriculum, staff and HEPA needs.

12. Performs regular audits of program sites to ensure quality program delivery.

13. Coordinates all monthly safety drills, gathers needed documentation and holds staff accountable for completion. Provides monthly report to Senior Childcare Director on status of drills.

14. Provides support for parent follow-up as needed, addressing behavior and payment challenges. Escalates situations as needed to Senior Childcare Director for follow-up.

15. Regularly collects and reviews incident reports for all sites, ensures timely/complete submissions, and flags priority incidents for immediate review.

16. Collaborates with Childcare Cabinet to develop monthly calendar of curriculum and activities. Attends Program Cabinet Meetings.

17. Monitors all school district calendars and develops monthly calendar of adjustments to the full-day school schedule. Communicates changes and supports Senior Childcare Director in adjusting plans as needed.

18. Coordinates snack distribution and becomes trained by the NIFB in food distribution for both the SFSP and CACFP feeding programs. Assumes responsibility for assigned elements of nutrition program.

19. Ensures compliance with state and local regulations as they relate to program areas. Ensures that YMCA program standards are met and safety procedures followed.

20. Maintains proper records/department files.

21. Assists in YMCA fundraising activities.

22. Assists in the marketing and distribution of program information.

23. Compiles program statistics. Monitors and evaluates the effectiveness of and participation in program.

24. Serves as LOD and other duties as assigned. 

Cause-Driven Leadership Competencies


Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.