Human Resource Admin Coordinator

Be part of a dynamic team making an impact, as the HR Admin Coordinator for the YMCA of Greenville.
Job Description

The YMCA of Greenville is a dynamic and rapidly growing association that seeks to strengthen the community through youth development, healthy living, and social responsibility.

The Human Resources Coordinator for the YMCA of Greenville provides administrative support to the Human Resources team on HR functions, Human Resources policies, programs, and practices. The Human Resources Coordinator plans and coordinates diverse administrative, personnel management, and support activities, including recruitment, professional development, reporting, record keeping, and payroll processing. These duties are all performed in a courteous, unbiased, and professional manner. Maintaining professionalism and confidentiality consistent with campus initiatives around service expectations is integral to success for this individual.

Not only will you be part of amazing mission-driven work, but we also offer the following benefits:

12% Retirement Contribution, once fully vested

403b Retirement Savings Plan

Separate Paid Sick and Vacation Leave

Medical Benefits

Company Paid Dental, Vision, and Life Insurance

9 Company Paid Holidays, plus 2 Floating Holidays

Household Membership to the YMCA of Greenville

50% Discount on Programs, including Childcare, Sports, and Aquatics.

20% Discount on Personal Training

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.

We are welcoming: we are open to all. We are a place where you can belong and become. 

We are genuine: we value you and embrace your individuality. 

We are hopeful: we believe in you and your potential to become a catalyst in the world. 

We are nurturing: we support you in your journey to develop your full potential. 

We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you.

  • BA Degree in Human Resources and 1-2 years of HR, and/or administrative experience required or equivalent training and experience.
  • Good time management skills and meeting deadlines while handling stress appropriately.
  • Works well in a team environment.
  • Proficiency in Outlook, PowerPoint, Excel, Microsoft Word, and Office 365 applications.
  • Excellent spelling, grammar, and written and verbal communication skills.
  • Ability to maintain a high level of confidentiality.
  • Ability to multi-task and establish priorities.
  • Ability to maintain organization in a changing environment.
  • Exhibits initiative, responsibility, and flexibility.
  • Ability to maintain a flexible attitude and approach toward assignments.
  • Proven accuracy and attention to detail
  • Requires a commitment to the YMCA character development values of caring, honesty, respect, and responsibility.
  • Well-grounded philosophy of honesty, integrity, and respect
  • Demonstrated ability to establish and maintain effective working relationships with various constituents including both internal to the organization and with the public.
  • Ability to speak two languages preferred.
Essential Functions
  • The HR Coordinator serves as the initial point of contact in the office of Human Resources and answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
  • Assists in the hiring process including recruitment by coordinating job postings on the website(s), and moving applicants and candidates through the recruitment process in the applicant tracking system.
  • Manages new hire onboarding process.
  • Schedules participants for staff training like NSO (new staff orientation) and CPR and assists employees with training requests.
  • Verifies I-9 documentation and maintains files; keys information into E-Verify and SC new hire online website.
  • Submits the investigation requests and processes online background checks for potential new hires and volunteers.
  • Handles verification of employment requests.
  • Collects and manipulates data obtained with HRIS and payroll software and manual data collection methods. Analyzes data to identify trends, i.e., employee turnover, past due performance appraisals, employee disciplinary actions, and grievances, etc.
  • Participates in the planning, communication, administration, and analysis of the Employee Opinion Survey.
  • Maintains accurate and up-to-date human resources files, records, and documentation (e.g., personnel, HIPAA, and I-9). Maintains the integrity and confidentiality of human resource files and records and completes periodic audits of personnel files and records.
  • Assists with planning and execution of special events such as campus-wide meetings, vendor fairs, and annual employee recognition events.
  • Provides administrative support for unemployment claims, employee relations documentation, benefits, compensation analysis, and other requests as deemed appropriate by the supervisor.
  • Processes termination paperwork.
  • Files employee documents into appropriate employee files in HRIS
  • Make photocopies, faxes, and documents, and perform other clerical functions.
  • Assists employees with any direct deposit issues, self-service requests, and form completion requests.
  • Processes personnel action forms and assures proper approvals; disseminates approved forms; keeps employee records up to date by processing employee status changes in a timely fashion (pay authorizations, NOS, W-4, etc.).
  • Participates in staff meetings and attends other meetings and seminars.
  • Assists HR Manager & Director of HR with various special projects.
  • Performs other duties as required and assigned.
  • Adhere to policies related to boundaries with consumers.
  • Attend/complete required abuse risk management training
  • Adhere to procedures related to managing high-risk activities and supervising consumers.
  • Follow mandated reporting requirements.
  • Adhere to job-specific abuse risk management responsibilities.
  • Follow employees' and volunteers' screening requirements and use screening instruments to screen for abuse risk.
  • Provide employees and volunteers with ongoing supervision and training related to abuse risk.
  • Provide employees and volunteers with regular feedback regarding their boundaries with consumers.
  • Require employees and volunteers to adhere to policies and procedures related to abuse risk.
  • Respond quickly to policy and procedure violations using the organization’s progressive disciplinary procedures.
  • Respond seriously and confidentially to reports of suspicious and inappropriate behaviors.
  • Follow mandated reporting requirements
  • Communicate to all employees and volunteers the organization’s commitment to protecting them from abuse.
  • Report essential abuse risk management information to the board of directors