Onboarding and Training Manager

Since 1909, the YMCA of Greaeter Tulsa has grown to 14 facilities and numerous progam sites. You can find out more at: ymcatulsa.org    
Job Description

Under the direction of the VP of Talent and Culture, the Onboarding and Training Manager is responsible for data entry into the HCM system, auditing, reporting and related system processes, hiring, and onboarding. Related compliance and training/certification management. This role has the key responsibility of taking a candidate from the job offer to ready-to-work status. Additionally, this position will lead benefits enrollment and support other positions as needed related to overall HR functions within the framework of established policies, procedures, and instruction. Critical areas of expertise include highly organized, detail-oriented/accuracy, deadline-driven, high-volume processing and experience with HCM systems and high-level customer service.

  1. Bachelors Degree (BA/BS) or an equivalent combination of education and experience
  2. Excellent interpersonal skills & enjoy working in a team environment
  3. Minimum 2 years’ experience in human resources, hiring and supervising
  4. Comfortable with IT and proficient in learning systems related to HR and Compliance
  5. Proficient in Microsoft Office:  Microsoft Word and Excel
  6. Experience in working in an office environment
Essential Functions
  1. Inputs new hire information into the HCM database within 24 hours of receipt of information
  2. Creates, maintains, processes and monitors electronic personnel files, and other Human Resources records (i.e. I9 forms, etc.) for compliance with all Tulsa YMCA’s , State, and Federal guidelines
  3. Run regular audits to ensure accuracy of HCM system data
  4. Tracks all certifications for YMCA employees and ensures compliance
  5. Updates necessary information on a daily basis
  6. Must maintain complete confidentiality & non-discriminatory actions related of all records, conversations, documents, etc.
  7. Leads onboarding of new staff (part-time and full-time)
  8. Ensure all new hires complete required training within required timelines
  9. Assist with the day-to-day efficient operations of the HR office including serving as backup to other HR positions, as needed
  10. Contributes to Guidance and Training of staff, as assigned

11.  Other duties as assigned

Cause-Driven Leadership Competencies

Mission Advancement


Operational Effectiveness

Personal Growth