Director of Sports and Family Programs

The Grants Pass YMCA is seeking an experienced, ambitious servant-leader for our Director of Sports and Family Programs.  
Job Description

Under the guidance of the CEO, the Director of Sports and Family Programs is responsible for the organization, delivery, and quality of YMCA program(s) to the membership, program participants and community.  Furthermore, the Director of Sports and Family Programs is responsible for the development, management, supervision, and coordination of programming for all youth sports, adult sports, and family events/programs.  This individual is responsible for the initiation and implementation of new programs, the training, and supervision of staff, and the evaluation and modification of these initiatives.  This position works independently under general direction and is expected to determine how to accomplish tasks. 


·       Create a positive and motivational environment for all staff

·       Serve as a Cause Driven Leader on Duty and/or Director on Duty according to branch schedule

·       Provide leadership and coaching to department team as well as all branch teams

·       Ensure program quality is of the highest regard for all department programs

·       Use data-based decision making for program decisions

·       Lead monthly staff meetings

·       Representative to Impact positive change

·       Respond to all member and community inquiries and complaints in a timely manner utilizing written and verbal communication, including email,  phone and face-to-face

·       Ability to work a flexible work schedule to ensure regular exposure to members and staff at all times throughout the week, including early mornings, evenings, and/or weekends

Program and Administrative Support

·       Create yearly and seasonal schedules to ensure timely delivery of all services.  

·       Secure and schedule athletic fields and facilities.

·       Create teams from paid and financially assisted registrations.

·       Develop and distribute team practice and game schedules.

·       Purchase and distribute team uniforms and awards.

·       Coordinate and distribute team photographs.

·       Organize and host volunteer appreciate events.

·       Transport, organize and set up equipment for games and practices.

·       Monitor inventory and purchase necessary sporting equipment.

·       Compiles monthly program statistics to monitor participation and impact

·       Works with participants and volunteers in all family programs and sports to identify and develop new and emerging programs.

·       Creates comprehensive clinic and parent/child sports programs to grow youth sports programs

·       Provides both recreational and semi-competitive programs to engage youth and adults in sports.

·       Create and grow branch family programs to better serve the community

·       Work with branch and association staff to promote registration of all department activities.

·       Run the day to day operations of our 30 foot Rockwall programs

·       Communication / Mission Advancement / Strategic

·       In conjunction with other exempt staff, promote and incorporate the YMCA three areas of focus and the Y’s Cause and Culture

People Management

·       Recruit, train, develop, support and directly supervise program staff and volunteers

·       Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws

·       Conduct annual performance appraisals at least once a year, as well as staff appreciation/recognition, coaching and progressive discipline when necessary

·       Monitor and update all required staff certifications, scheduling and facility needs

·       Develop performance standards with full time direct staff reports that include a training plan and other development opportunities

·       Ensure staff is well informed and connected to the larger branch and the strategic plan for the Association

·       Address complaints and uses conflict resolution techniques to solve staff problems.

·       Audit programs and staff on a regular basis to ensure high quality standards are met

·       Organize and conduct parent orientation meetings

·       Organize and conduct volunteer coach training and meetings.

·       Hire, train and schedule sports officials.

·       Work with outside organizations to provide continuing education for all sport instructors and volunteers.

Fiscal Management

·       Develop, implement, and monitor annual department budget

·       Track, monitor, and adjust resources to meet financial goals

·       Review and certify accuracy of department payroll

·       Track and monitor Sports registration fees and sessions scheduled

·       Facilities / Risk Management

·       Develop, review, and distribute sports rules, guidelines and handbooks.

·       Ensure safety procedures are followed and incident/accident reports are filed promptly.

·       Ensure all maintenance and facility issues in the gymnasium are reported to the CEO to be promptly addressed.

·       Purchase new equipment if needed and budgeted.


Bachelor's degree from four-year College or University in recreation management, physical education, or comparable work experience.

Essential Functions

The member relations aspect of this position requires that relationship building is always a top priority . The Director of Sport and Family Programs must attend to the needs, and requests of health seekers, members, and all people associated with the YMCA in a courteous and friendly manner, using the Y voice.

Cause-Driven Leadership Competencies

Communication & Influence

Developing Self & Others

Engaging Community

Required Certifications


Certification in CPR/ First Aid/AED/02 required within 60 days of hire


Become a certified climbing instructor