Under the leadership of the CEO, the Executive Director will plan, direct and supervise all camp programs and staff with a commitment to the YMCA and the core values of caring, honesty, respect, and responsibility. The position is also responsible for developing and maintaining positive community relations, board development and ensuring proper funding, financial development and accountability. Desired competencies for this role are philanthropy, inclusion, project management, fiscal management, quality results and leading others.
The Camp Executive Director position is available at a beautiful camp just outside of Pittsburgh, Pennsylvania. The Executive Director is housed in a four-bedroom farmhouse.
- Deep understanding of the philosophy of camp and conferences as it relates to the physical, emotional, spiritual, and environmental safety and learning of the campers and staff.
- Ability to complete program evaluations, statistical analysis, organization and planning skills, as well as relational skills, integrity, flexibility, and the ability to focus during the midst of commotion.
- Ability to communicate effectively with diverse audiences through written and verbal communication.
- Significant experience in all aspects of day-to-day operations of overnight camping and conference programing, including administration, supervision, and program development is required.
- Excellent organizational, teambuilding, and project management skills.
- Adherence to all policies, standards and behaviors consistent with employees of the YMCA. Modeling leadership behaviors consistent with a senior leader.
- Must have flexible schedule inclusive of evenings, weekends, and holidays with ability to respond to emergencies at any time.
- Local and national travel may be required.
- Attend internal/external training opportunities when assigned by supervisor.
- As a driver at camp, must be over the age of 21 years old. Drivers must provide a copy of a valid driver’s license, a state issued Driver's History Report providing at least a 5-year record, and proof of current personal car insurance to the Safety and Risk department to be eligible to drive. No driver will be able to drive a company vehicle without a valid license and insurance. YMCA owned vehicles are not for personal use.
1. Design, implement, and evaluate camp programs that meet the needs and interests of campers.
- Ensure delivery of high-quality camp programs in a safe manner drawing in experts in safety to evaluate offerings. In addition, foster growth in alumni participation and engagement.
- Remain current with information on the developmental needs of youth, teens, and families.
- Seek and analyze input from youth, camper parents, alumni, families, and staff regarding the quality of the camp experience. This includes feedback on camp programs, staff, and safety.
- Design and train staff on crisis communication, emergency response, and risk management procedures.
- Design, expand, and deliver programs and activities appropriate to the camper population.
2. Oversee financial management and fund development operations to allow for adequate annual funding to meet short and long-term goals.
- Develop, manage and monitor budget for camp operations.
- Develop, design and manage short and long-term communications and fundraising strategies for the camp program and facilities.
3. Provide guidance & direction about camp marketing plan.
- Identify enrollment data to gather and analyze enrollment trends.
- Implement camper recruitment and retention strategies.
- Maintain effective outreach to the local community, schools, businesses and governmental agencies to ensure strong community support and presence/usage of the facilities.
4. Implement human resource management practices to recruit and retain seasonal and year-round staff.
- Recruit staff based on camper enrollment and program management requirements.
- Hire, train, supervise, and evaluate seasonal and year-round staff.
5. Manage property development and maintenance needs to ensure stewardship of current resources and identification of future needs.
- Conduct annual assessment of safety, property and maintenance needs.
- Prepare annual and long-term property plan.
- Ensure safe and efficient operations and camp facilities at all times.
- Ensure licensing/certification for facility elements and equipment.
- Ensure records are current, maintained, and on file with regard to inspections and required certifications.
6. Oversee the daily operation of resident camps, group retreats, OVR/special needs resident camps, and weekend camping experiences. Responsibilities include food service, program, registration/business operations, camper and staff supervision, and health care services related to specific programs/groups.
- Secure sufficient coverage in health care staff and their implementation of the health care plan.
- Develop and oversee the business management functions of the camp in working with the Office Manager to include financial record keeping, office operations, reports, camp store, etc.
- Oversee the systematic approach to data base management for campers, families, alumni, and donors.
- Work collaboratively with internal and external groups to maintain, winterize, and support any enhancements to the camp facilities/operations.
- Philanthropy - Secures resources and support for all philanthropic endeavors
- Communication - Communicates for influence to attain buy-in and support of goals
- Finance - Institutes sound accounting procedures, investment policies, and financial controls
- QualityResults - Assigns clear accountability and ensures continuous improvement
- StaffDevelopment - Fosters a learning environment embracing diverse abilities and approaches
- FunctionalExpertise - Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology
- Volunteerism – Advances the legacy of volunteer engagement and leadership
- Bachelor's degree highly preferred (parks and recreation, human services, education, social services, business or equivalent).
- Six or more years of management experience, preferably in a YMCA or other not-for-profit agency.
- 2 years of experience managing a budget of $1 M or more.
- 3 years of experience managing a total year-round staff team of 5 or more staff members and a seasonal team of 25 or more staff members.
- YMCA Multi-Team or Organizational certification required within first two years of employment.
- CPR and First Aid certifications required within first 30 days of employment.
- Minimum of 8 hours of CEU credits in the camping field or business field annually.