Program Management - Aquatics Director

Assists high quality YMCA aquatics programs that aim to position the YMCA as the leading provider of water safety programming!
Job Description

DISCOVER MORE THAN A JOB

Thousands of people of all ages and backgrounds come to the Lincoln Y for water safety education, to learn to swim, and to meet their health and wellness goals in the pool. As an Aquatics Director you will work for a leading provider of water safety programming and instruction and ensure a safe environment for all of those individuals.   Responsibilities include developing, promoting and overseeing swim lessons, pool schedules and special events as well as supervising staff. 

Qualifications

EDUCATION AND/OR EXPERIENCE

Associates degree in a related field and/or equivalent experience.

Essential Functions

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

Program Management

  • Using discretion and independent judgement, directs and supervises aquatics program activities including but not limited to:
  • Assumes overall responsibility for the operation of the indoor pool, outdoor pool and whirlpool, as applicable to branch location, to ensure a safe experience for all users.
  • Develops, oversees and schedules open pool, swim lessons, pool rentals, adult swim, lap swim, swim teams and special events.
  • Expands and grows aquatic programs and membership goals as they relate to aquatic participation.
  • Monitors daily pool operations to adhere to all state, local and YMCA health and safety regulations.
  • Maintains accurate records of pool chemical levels and pool maintenance.
  • Maintains accurate records of staff certifications.
  • Conducts lifeguarding, swim instruction, First Aid and CPR trainings.
  • Lifeguards or teaches classes as needed.
  • Visually and auditorily observes and assesses situations within programs for safety, security and to detect adherence to policies.  Communicates with and develops actions plans with participants, parents/guardians, school partners, etc. as needed. 

Member & Program Experience

  • Monitors and evaluates the effectiveness of and participation in programs.  Implements continuous program improvement processes and establishes new program activities as needed to better serve community members, YMCA members and program participants.
  • Assists in supporting the overall member experience including but not limited to program and membership registrations, tours and visually and auditorily monitoring building and program areas for safety and security.
  • Acknowledges, identifies by name, interacts and communicates with members, program participants and volunteers to develop and maintain positive relationships. 
  • Develops and maintains collaborative relationships with community organizations, schools and vendors.  

Staff Management

  • Directly carries out supervisory responsibilities to effectively manage personnel in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; auditing and appraising performance; approving and reporting payroll; conducting staff meetings; rewarding and disciplining employees; addressing complaints and resolving problems.
  • Provides overall leadership and direction through ongoing coaching and development.
  • Facilitates and fosters a team based culture throughout the organization where everyone has responsibility and accountability for the success of the organization.
  • Takes personal initiative to source, recruit and retain staff.  Assumes an active role in creating and implementing the department and association’s recruiting outreach and retention plans. 

Risk Management

  • Keeps safety and risk management top of mind.  Visually and auditorily monitors facility structure and program areas on a regular basis to identify areas of risk and violations of policies/procedures.   Puts training and plans in place to minimize risk or address violations of policies/procedures.
  • Communicates to all staff and volunteers the organization’s commitment to protect youth from abuse. Continually monitors programs for signs of abuse and responds seriously and confidentially to viewed or received reports of suspicious and inappropriate behaviors.  Follows mandated reporting requirements related to abuse. 
  • Performs other activities and duties as needed that address the ongoing health and well-being of our staff and members, including but not limited to housekeeping, sanitation, etc. throughout all YMCA buildings and program areas. 

Finance

  • Develops, in coordination with Executive Director, and monitors program budget to meet fiscal objectives.
  • Continuously seeks and implements ways to increase revenue and control expenses. 

Software

  • Maintains a working knowledge of the databases related to branch and program operations (e.g., membership, HRIS, etc.).  Takes initiative to remain up to date on the capabilities of the systems and actively implements into branch processes/procedures. 

Financial Development

  • Assumes a lead role in assisting with and promoting the Annual Campaign.
  • Visits with donors and prospective donors via email, phone and in-person to build relationships and exchange information to promote the Y story. 

Administrative & Other

  • Assumes responsibility for a wide variety of administrative, operational and other assigned duties that benefit the workflow and qualify of all branch programs.  Provides backup support to coworkers as needed.
  • Assists in the marketing, written and verbal communication, promotion and distribution of program, branch and special event information.
  • Participates in Vision Experience Teams (VET’s) as applicable.
  • Receives and carries out instructions.
  • Maintains regular and predictable attendance.  Participates in evening/weekend and on call rotation as well as special events as required.
  • Performs special projects and other related duties as needed or assigned by management.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

Program Management

  • Using discretion and independent judgement, directs and supervises aquatics program activities including but not limited to:
  • Assumes overall responsibility for the operation of the indoor pool, outdoor pool and whirlpool, as applicable to branch location, to ensure a safe experience for all users.
  • Develops, oversees and schedules open pool, swim lessons, pool rentals, adult swim, lap swim, swim teams and special events.
  • Expands and grows aquatic programs and membership goals as they relate to aquatic participation.
  • Monitors daily pool operations to adhere to all state, local and YMCA health and safety regulations.
  • Maintains accurate records of pool chemical levels and pool maintenance.
  • Maintains accurate records of staff certifications.
  • Conducts lifeguarding, swim instruction, First Aid and CPR trainings.
  • Lifeguards or teaches classes as needed.
  • Visually and auditorily observes and assesses situations within programs for safety, security and to detect adherence to policies.  Communicates with and develops actions plans with participants, parents/guardians, school partners, etc. as needed. 

Member & Program Experience

  • Monitors and evaluates the effectiveness of and participation in programs.  Implements continuous program improvement processes and establishes new program activities as needed to better serve community members, YMCA members and program participants.
  • Assists in supporting the overall member experience including but not limited to program and membership registrations, tours and visually and auditorily monitoring building and program areas for safety and security.
  • Acknowledges, identifies by name, interacts and communicates with members, program participants and volunteers to develop and maintain positive relationships. 
  • Develops and maintains collaborative relationships with community organizations, schools and vendors.  

Staff Management

  • Directly carries out supervisory responsibilities to effectively manage personnel in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; auditing and appraising performance; approving and reporting payroll; conducting staff meetings; rewarding and disciplining employees; addressing complaints and resolving problems.
  • Provides overall leadership and direction through ongoing coaching and development.
  • Facilitates and fosters a team based culture throughout the organization where everyone has responsibility and accountability for the success of the organization.
  • Takes personal initiative to source, recruit and retain staff.  Assumes an active role in creating and implementing the department and association’s recruiting outreach and retention plans. 

Risk Management

  • Keeps safety and risk management top of mind.  Visually and auditorily monitors facility structure and program areas on a regular basis to identify areas of risk and violations of policies/procedures.   Puts training and plans in place to minimize risk or address violations of policies/procedures.
  • Communicates to all staff and volunteers the organization’s commitment to protect youth from abuse. Continually monitors programs for signs of abuse and responds seriously and confidentially to viewed or received reports of suspicious and inappropriate behaviors.  Follows mandated reporting requirements related to abuse. 
  • Performs other activities and duties as needed that address the ongoing health and well-being of our staff and members, including but not limited to housekeeping, sanitation, etc. throughout all YMCA buildings and program areas. 

Finance

  • Develops, in coordination with Executive Director, and monitors program budget to meet fiscal objectives.
  • Continuously seeks and implements ways to increase revenue and control expenses. 

Software

  • Maintains a working knowledge of the databases related to branch and program operations (e.g., membership, HRIS, etc.).  Takes initiative to remain up to date on the capabilities of the systems and actively implements into branch processes/procedures. 

Financial Development

  • Assumes a lead role in assisting with and promoting the Annual Campaign.
  • Visits with donors and prospective donors via email, phone and in-person to build relationships and exchange information to promote the Y story. 

Administrative & Other

  • Assumes responsibility for a wide variety of administrative, operational and other assigned duties that benefit the workflow and qualify of all branch programs.  Provides backup support to coworkers as needed.
  • Assists in the marketing, written and verbal communication, promotion and distribution of program, branch and special event information.
  • Participates in Vision Experience Teams (VET’s) as applicable.
  • Receives and carries out instructions.
  • Maintains regular and predictable attendance.  Participates in evening/weekend and on call rotation as well as special events as required.
  • Performs special projects and other related duties as needed or assigned by management.