Payroll & Benefits Specialist

Becket-Chimney Corners YMCA is excited to announce an opening for a Payroll & Benefits Specialist Competitve Pay,YBenefits, and 12% to YRF!
Job Description

As a member of the finance team, the Payroll & Benefits Specialist is responsible for processing bi-weekly payroll and administering benefits for a small year-round team and summer seasonal staff of up to 400 employees. As the systems administrator for our Human Resources Information System(ADP), the position collaborates with others to drive the employee life cycle experience as it relates to recruiting, hiring, onboarding, and offboarding. .  The Payroll & Benefits Specialist is responsible for compilation and recording of employee time and payroll data, health and wellness plan information, processing of bi-weekly payroll and benefit using ADP and vendor portals, in an efficient, accurate and confidential manner. The successful candidate must be able to maintain a high level of confidentiality, be exceptionally detail-oriented and enjoy working with others in a collaborative environment.

  • Two to three years’ experience processing payroll required
  • Demonstrated knowledge of applicable federal, state, and municipal regulations as they relate to human resources
  • A puzzler and problem solver, who is detailed-oriented with critical and analytic mindset.
  • Experience in Human Resources specifically benefits administration, preferred.
  • Must possess technical ability to effectively utilize Human Resources Information System including running various tasks to complete accurate scheduled payroll and reporting, updating benefit plan information and monitoring it’s accuracy.
  • Ability to collaborate well with others.
  • Ability to keep a steady work schedule with regular, predictable attendance to ensure steady workflow and minimal disruption to department schedules and deadlines
  • College degree or equivalent training preferred.
  • Excellent oral and written communication skills and professional interaction, including working with vendors and third party administrators.
  • Self-starter with the ability to work under general supervision.
  • Ability to maintain strict confidentiality of all information and meeting rigid deadlines.
Essential Functions

Payroll Administration:

  • Maintains and updates employee information in Payroll System database and vendor databases.
  • Maintains payroll and related records in accordance with federal, state, and municipal regulations
  • Works with registrars and program staff to on- board new and re-hires into the ADP Recruiting/WorkForceNow payroll systems and Ultracamp database
  • Tracks and runs all criminal background checks
  • Assists with staff check-ins; collecting and processing paperwork, updating systems and/or BCCYMCA website as needed
  • Balances and controls earnings and deduction totals.
  • Determines and corrects out-of-balance conditions using registers and reports.
  • Documents and updates procedures
  • Responds to inquiries from financial and government institutions regarding information on individual employees (e.g. employment verifications, unemployment information)
  • Creates reports for finance and HR department as needed (e.g. benefit, ACA, pre/post tax deductions, overtime tracking, applicant tracking, etc.)
  • Prepares journal entries and records expenses to the general ledger.

Benefits Administration:

  • Maintains accurate employee benefit records including new enrollments and family and employment status changes.
  • Provides employees with information regarding benefit programs
  • Works closely with a variety of vendors to support plan administration (e.g. YRetirement, YBenefits, Delta Dental).
  • Assists with open enrollment process and implementation, administration, and communication of employee benefit plans.
  • Assists in the implementation, administration, and communication of employee benefit plans.
  • Makes presentations on benefit programs for newly hired employees.
  • Assists with monthly benefits plan funding, billing, benefits accounting, and reconciliation.
  • Maintains employee records of sick leave (if applicable), length of service, retirement status, Family and Medical Leave Act (FMLA) records, time off with pay records and miscellaneous other records.
  • Coordinates and responds to unemployment claims.
  • Ensures compliance with all federal programs such as HIPPA, MA PFML, COBRA administration.