Business Center Administrator-Accounting

At the Y, it’s more than a job – it’s bettering our community.
Job Description

Responsible for high quality administrative functions and day-to-day operation of the Business Center. Responsible for processing invoices and mail for the Association. Responsible for childcare billing and campaign billing. Serve as liaison for Team Headquarters accounts payable.The YMCA of San Diego County is proud to be an Equal Opportunity Employer/Affirmative Action Employer Minority/Female/Disability/Vets. We are committed to a diverse workforce. 

  • Three to five years of accounting and administrative experience
  • Solid experience with office management systems
  • Familiarity with online calendaring and cloud systems
  • Proficiency in clear and concise correspondence composition
  • Must possess exceptional interpersonal skills, public relations, and communication skills
  • Knowledge of document preparation, editing, layout and proofreading essential
  • CPR and First Aid certified upon hire and must be from one of the following:
    • American Red Cross
    • American Heart Association
    • American Safety & Health Institute
Essential Functions
  • Handle the invoicing process for the association
  • Responsible for Independent Contractor processing including IC packet documents, W9’s and address changes
  • Process and track all expense reports, check requests and cash advances
  • Responsible for EOD and EOM processing in accordance to the association policies
  • Responsible for working closely with branch teams and communicate changes in policies and processes effectively
  • Stamp and email invoices to responsible parties for approval and coding
  • Route invoices to the Leadership Team for approval and attach to appropriate folder for processing
  • Independent Contractor Packet review and route for approval
  • Process check requests/Expense Reports for approval
  • Cash Advances
  • Communicate with vendors on document updates (W9's, address changes)
  • Accounts Payable Liaison between the branches and corporate office
  • Process End of Day for the assigned branches and ensure all documentation has been uploaded timely and accurately
  • Track and process all facilities invoices