Business Manager

Full time position at Campu Fuller in Wakefied RI
Job Description

Under the direction of the Executive Director, the Business Manager shall be responsible for providing support to the Executive Director in the following areas: finance, recordkeeping, purchasing, child care intake/ registration, board support and general administration functions as assigned.

Reports To: Executive Director

Qualifications

Education and/or Experience 

  • Associate's Degree and/or two years of college preferred.
  • Prior administrative and/or financial experience is required.
  • Strong organizational and planning ability is needed for this position.
  • Proficiency in Microsoft office, with preferred expertise in Excel is required.

YMCA of Greater Providence Team Standards: 

  • Know our mission and be able to tell our story.
  • The mission of the YMCA of Greater Providence is to build healthy spirit, mind and body for all, through programs, services and relationships that are based on our core values of caring, honesty, respect and responsibility.
  •  Honor your colleagues by being on time, present and fully engaged at all times.
  • If you disagree, propose a solution.
  • Be accountable for results.
  •  A commitment to valuing and acting as one YMCA as evidenced by referring to ourselves as employees of the YMCA of Greater Providence.
  • Display leadership that requires not only skill, but energy, passion, optimism and creativity.
  • Build open and honest communication. Face to face, or voice to voice, is the preferred method of communication with email for information sharing only.
  • Deliver exceptional service that is of high value. Build a positive staff team. Be friendly. 
Essential Functions

Essential Duties

  • Maintain reports and statistical data as required for childcare, financial, human resources, MIS, payroll, funding information and daily business of the YMCA.
  • Ensure administrative functions are in compliance with Association directives, procedure and policy. This may apply to accidents, purchasing, entering data, obtaining signed documents from employee and creating systems reports as needed.
  • Organize branch meetings as required by Executive Director or Association Office.
  • Establish and ensure maintenance of Childcare and Camp administrative functions including enrollment, individual children’s’ files, financial assistance, and any other contracts as required.
  • Ensure tracking system is put in place to monitor expenses by grant source, billings and collections.
  • Process purchase orders and credit/refund requests. Reconcile and maintain change envelopes and petty cash daily.
  • Prepare weekly and/or monthly reports including daily income report, receipt counts, postage meter readings, employee benefit and insurance reports and others as requested.
  • Report any financial/bookkeeping errors that affect daily deposits or any financial discrepancy which could pose a financial risk immediately to supervisor.
  • Process all incoming bills and invoices or direct them to the appropriate person.
  • Work to ensure a risk-free environment, i.e. caution regarding unsafe practices and conditions.  Report accidents and injuries and complete incident reports as requested.
  • Provide support in fund raising and board development efforts.
  • Maintain fundraising records as requested by Executive Director.
  • Communicate to branch boards and committees relative to minutes and meeting schedules.
  • Be the frontline of communication by answering the general phone line and passing off voicemails.
  • Work with the central billing department on various tasks in the off season.
  • Keep inventory of camp store and process all transactions with the store account.
  • Provide general administrative support to the Branch Executive.
  • Other duties as assigned.
Required Certifications

Education and/or Experience 

  • Associate's Degree and/or two years of college preferred.
  • Prior administrative and/or financial experience is required.
  • Strong organizational and planning ability is needed for this position.
  • Proficiency in Microsoft office, with preferred expertise in Excel is required.