Assistant Director - Human Resources

At the YMCA, you’ll discover more than a job; you’ll have the opportunity to make a lasting difference in the lives of those around you.
Job Description

We are looking for an experienced professional to manage the recruitment/onboarding processes in the Human Resources Department with an Association budget of approximately $12 million, reporting to the Associate Human Resources Director. 

Essential Functions: 

Recruitment/Onboarding/Record Keeping:  Oversee, create and manage weekly job postings/vacancies, job fairs, advertising/recruitment efforts and campaigns for staff positions including employee referral and sign-on incentive programs.  Collect employment applications/resumes for distribution to departmental areas.  Schedule applicants’ interviews with CEO and/or designee, coordinate and monitor drug screens and execute onboarding process for new hires.   Review and assist with approvals for all administrative interdepartmental transfers and employment documents for new hires and volunteers in conformity with the Salary Administration Plans and established practices for new hires, independent contractors, and volunteers including reference checks, background checks and pre-employment drug screenings.  Evaluate the existing process of hiring practices to meet the YMCA's needs and to ensure compliance with state and federal laws on a regular basis.  Maintain individual personnel files and required checks for all current and terminated employees as well as handle all employment verifications from outside inquiries.  

Budget:  Assist in the development, administration and oversight of the Human Resources budget in all facets to ensure the recruitment and training of staff and employee recognition/incentive programs. 

Personnel:       Directly coordinate the recruitment efforts in conjunction with the Associate Human Resources Director and the Management Team to ensure positions are filled and onboarding process is completed in a timely manner.  Provide clear verbal and written direction to all levels of staff, volunteers and applicants to ensure human resources compliance. 

Compensation/Employee Benefits:     Administer and assist with the recordkeeping of the compensation and employee benefits programs, including job descriptions and classifications.  Monitor pay practices for adherence to salary administration plans, Federal and State FLSA laws and related regulatory Acts.  

Employee Relations:    Serve as a confidant to staff members, provide advice and counsel staff on work-related issues in a confidential manner and keep the Associate Human Resources Director and Human Resources Director abreast of any concerns and issues.  Assist and participate in developing and monitoring employee recognition/incentive programs.  

Committees:   Assist with preparation, coordination and participation of Human Resources and Risk Management Committee meetings as needed.  

Trainings/Staff Meetings:  Attend and participate in all mandatory trainings (Blood Borne Pathogen Training, Child Abuse Prevention Training, New Staff Orientation, etc.) within specified timeframes and maintain all certifications/ memberships (as specified by job description) prior to expiration.  

Attend and participate in all staff meetings, pre-approved YMCA and industry trainings to remain current with employment laws and regulations and share knowledge with supervisor and/or designees, and assist in training of other staff members.  Provide Human Resources orientations to Management/Supervisors as required. 

Risk/Facility Management:  Assist with managing and monitoring workers compensation incident reports and general liability claims in conjunction with Associate Human Resources Director and Senior Vice President of Operations.  Report incidents as needed based on direct guidance from Senior Vice President of Operations and/or designee in a timely manner. 

All staff is responsible for assuring the safety of YMCA members/participants and for the care, maintenance and safety of all YMCA facility/program environments. Staff is required to report accidents/incidents/emergencies, in accordance with Westfield Area YMCA standard operating policy within 24-hours to the Executive Director, Risk Manager and/or designee.  Staff must also adhere to YMCA confidentiality requirements related to all reported incidents.

Quality Assurance: All staff is expected to plan, deliver, and maintain quality programs, facilities and program environments. Staff will be expected to follow YMCA best practices for their program/membership discipline and to meet or exceed Westfield Area YMCA’s expectations. 

Other Functions:  Make recommendations and/or advise the Associate Human Resources Director and/or designee regarding best practices and/or federal/state laws in Human Resources and Risk Management. Periodically perform Manager on Duty (MOD) responsibilities as assigned.  To fill in at other times when necessary and to fulfill any other responsibilities deemed necessary by supervisor and/or designee.

End Result:  Under the direction of the Associate Human Resources Director, the Assistant Director - Human Resources will ensure the Human Resources Department will offer uniformity in hiring procedures, record keeping, risk management, and compliance with all state and federal regulations. The effectiveness of the Assistant Director - Human Resources’ job performance is measured by: sound administration of the affairs of the Human Resources Department evident in purposeful and coordinated programs, outstanding safety record, good public relations, good records and high staff morale.

Qualifications

As a condition of employment,the incumbent must have a bachelor’s degree in Human Resources or an equivalent degree with a minimum of three years’ experience in the Human Resources field with a national certification in Human Resources preferred.  Possess 2+ years of work-related experience as a recruiter is preferred.  He/she must possess strong organizational, project management, creative thinking skills, general knowledge of social media platforms, proficient with Microsoft Office platform, and have experience in a wide range of human resources administration.  The incumbent must possess excellent verbal and written communication skills to be able to communicate effectively with all levels of staff including applicants and volunteers and have the ability to exercise discretion and discriminating judgment.  He/she must have exceptional interpersonal skills to be able to interact with and maintain positive relations with applicants, employees, board members, volunteers, business contacts/vendors, and members by demonstrating a commitment to the YMCA’s four core values (Caring, Honesty, Respect and Responsibility). 

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The Assistant Director – Human Resources must be able to lift at least 50 lbs.  

While performing the duties of this job, the employee is regularly required to stand; walk; reach with hands or arms; meet strength and lifting requirements; climb or balance; stoop, kneel, crouch, or crawl.  The employee is frequently required to push, pull, use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Employee must remain alert with no lapses of consciousness.

Essential Functions

Recruitment/Onboarding/Record Keeping:  Oversee, create and manage weekly job postings/vacancies, job fairs, advertising/recruitment efforts and campaigns for staff positions including employee referral and sign-on incentive programs.  Collect employment applications/resumes for distribution to departmental areas.  Schedule applicants’ interviews with CEO and/or designee, coordinate and monitor drug screens and execute onboarding process for new hires.   Review and assist with approvals for all administrative interdepartmental transfers and employment documents for new hires and volunteers in conformity with the Salary Administration Plans and established practices for new hires, independent contractors, and volunteers including reference checks, background checks and pre-employment drug screenings.  Evaluate the existing process of hiring practices to meet the YMCA's needs and to ensure compliance with state and federal laws on a regular basis.  Maintain individual personnel files and required checks for all current and terminated employees as well as handle all employment verifications from outside inquiries. 

Budget:  Assist in the development, administration and oversight of the Human Resources budget in all facets to ensure the recruitment and training of staff and employee recognition/incentive programs.

Personnel:       Directly coordinate the recruitment efforts in conjunction with the Associate Human Resources Director and the Management Team to ensure positions are filled and onboarding process is completed in a timely manner.  Provide clear verbal and written direction to all levels of staff, volunteers and applicants to ensure human resources compliance.

Compensation/Employee Benefits:     Administer and assist with the recordkeeping of the compensation and employee benefits programs, including job descriptions and classifications.  Monitor pay practices for adherence to salary administration plans, Federal and State FLSA laws and related regulatory Acts. 

Employee Relations:    Serve as a confidant to staff members, provide advice and counsel staff on work-related issues in a confidential manner and keep the Associate Human Resources Director and Human Resources Director abreast of any concerns and issues.  Assist and participate in developing and monitoring employee recognition/incentive programs. 

Committees:   Assist with preparation, coordination and participation of Human Resources and Risk Management Committee meetings as needed. 

Trainings/Staff Meetings:  Attend and participate in all mandatory trainings (Blood Borne Pathogen Training, Child Abuse Prevention Training, New Staff Orientation, etc.) within specified timeframes and maintain all certifications/ memberships (as specified by job description) prior to expiration. 

Attend and participate in all staff meetings, pre-approved YMCA and industry trainings to remain current with employment laws and regulations and share knowledge with supervisor and/or designees, and assist in training of other staff members.  Provide Human Resources orientations to Management/Supervisors as required.

Risk/Facility Management:  Assist with managing and monitoring workers compensation incident reports and general liability claims in conjunction with Associate Human Resources Director and Senior Vice President of Operations.  Report incidents as needed based on direct guidance from Senior Vice President of Operations and/or designee in a timely manner. 

All staff is responsible for assuring the safety of YMCA members/participants and for the care, maintenance and safety of all YMCA facility/program environments. Staff is required to report accidents/incidents/emergencies, in accordance with Westfield Area YMCA standard operating policy within 24-hours to the Executive Director, Risk Manager and/or designee.  Staff must also adhere to YMCA confidentiality requirements related to all reported incidents.

Quality Assurance: All staff is expected to plan, deliver, and maintain quality programs, facilities and program environments. Staff will be expected to follow YMCA best practices for their program/membership discipline and to meet or exceed Westfield Area YMCA’s expectations.

Other Functions:  Make recommendations and/or advise the Associate Human Resources Director and/or designee regarding best practices and/or federal/state laws in Human Resources and Risk Management. Periodically perform Manager on Duty (MOD) responsibilities as assigned.  To fill in at other times when necessary and to fulfill any other responsibilities deemed necessary by supervisor and/or designee.

End Result:  Under the direction of the Associate Human Resources Director, the Assistant Director - Human Resources will ensure the Human Resources Department will offer uniformity in hiring procedures, record keeping, risk management, and compliance with all state and federal regulations. The effectiveness of the Assistant Director - Human Resources’ job performance is measured by: sound administration of the affairs of the Human Resources Department evident in purposeful and coordinated programs, outstanding safety record, good public relations, good records and high staff morale.

Salary Commensurate with Experience

Required Certifications
  • Possess, maintain and renew ASHI Basic Life Support (BLS) for Healthcare Providers and Professional Rescuers, ASHI Basic First Aid, EPI and Asthma certifications, Emergency Oxygen Administration or equivalent or obtain within 90 days of hire. 
  • National Certification in Human Resources preferred.