Staff Accountant

KEY RESPONSIBILITIES:

• Process all payable invoices for the Association weekly including distribution of invoices to branches for coding/approval. Manage credit card statements. Ensure timely and accurate processing of payables. Act as a liaison for vendors to reconcile any billing discrepancies Maintain vendor files and archives. Review branch invoices approved for payment for proper G/L code, accuracy of amounts to be entered including use tax and available cash discounts. Ensure correct payment terms are used to manage the payment process.
• Process Wells Fargo Payment Manager (merchant credit card service) invoices into credit card batch, ach and virtual checks.
• Educate vendors on virtual credit card, checks and ach payments process to continue the movement to a paperless payment process.
• Select invoices for payment by due dates and resolve late payment issues with vendors.
• Maintain reconciliations up to date and resolve issues within 45 calendar days.
• Manage A/P payment terms and aging process including reconciliation of A/P Miscellaneous account and prepaid expense accounts.
• Reconcile balance sheet accounts as directed.
• Post adjusting journal entries for G/L transfers and accrued expenses.
• Perform expense analysis and monthly reconciliation of balance sheet accounts as assigned.
• Assist with month-end and year-end closing as well as annual financial audits.
• Maintain and record fixed assets by tracking capital project invoices, payments, and spreadsheet.
• Maintains accounting controls by following policies and procedures; complying with federal, state, and local reporting requirements.
• Work independently needing minimal daily supervision.  YCMA offers a hybrid work situation with resources to work at home and shared office space.
• Maintain sales and use tax procedures as well as related spreadsheets.  File monthly sales and use taxes. 
• Provide various reports that will inform and assist branch and Association Office staff as requested.
• Develop and maintain processes to ensure appropriate audit trails and efficient flow of purchase orders, check requests, invoices, vendor statements, inquiries and checks paid. Document these processes and provide resources.
• Manage business license renewals each year.
• Manage property tax and exemptions each year.
• Complete special projects in a timely and accurate fashion as requested by Controller and CFO.