Staff Accountant

Ignite your Passion, Live the Y Cause, and Join our Team!
Job Description

Account Payable, vendor contract management, reconcile general ledgers, post journal entries for accrued expenses, maintain and record fixed assets, prepare and file local compliance reporting as necessary, act as a liaison for vendors to reconcile any billing discrepancies, and other accounting tasks and projects as assigned by Controller. Provides a quality experience focused on YMCA core values: honesty, respect, responsibility, and caring.

Qualifications

KEY COMPETENCIES:

  • Attention to detail, accuracy, and deadlines
  • Strong written and verbal communication skills
  • Excellent problem-solving skills
  • Strong Microsoft Office skills especially Excel at an expert level
  • Able to multi-task and prioritize work effectively
  • Ability to work independently and problem solve issues with vendors, suppliers and banking relationships
  • Initiative while working as a team
  • Strong accountability, integrity, and belief in diversity
  • Ability to enjoy working and collaborating with others.
Essential Functions

KEY RESPONSIBILITIES:

  • Process all payable invoices for the Association weekly including distribution of invoices to branches for coding/approval. Manage credit card statements. Ensure timely and accurate processing of payables. Act as a liaison for vendors to reconcile any billing discrepancies Maintain vendor files and archives. Review branch invoices approved for payment for proper G/L code, accuracy of amounts to be entered including use tax and available cash discounts. Ensure correct payment terms are used to manage the payment process.
  • Process Wells Fargo Payment Manager (merchant credit card service) invoices into credit card batch, ach and virtual checks.
  • Educate vendors on virtual credit card, checks and ach payments process to continue the movement to a paperless payment process.
  • Select invoices for payment by due dates and resolve late payment issues with vendors.
  • Maintain reconciliations up to date and resolve issues within 45 calendar days.
  • Manage A/P payment terms and aging process including reconciliation of A/P Miscellaneous account and prepaid expense accounts.
  • Reconcile balance sheet accounts as directed.
  • Post adjusting journal entries for G/L transfers and accrued expenses.
  • Perform expense analysis and monthly reconciliation of balance sheet accounts as assigned.
  • Assist with month-end and year-end closing as well as annual financial audits.
  • Maintain and record fixed assets by tracking capital project invoices, payments, and spreadsheet.
  • Maintains accounting controls by following policies and procedures; complying with federal, state, and local reporting requirements.
  • Work independently needing minimal daily supervision.  YCMA offers a hybrid work situation with resources to work at home and shared office space.
  • Maintain sales and use tax procedures as well as related spreadsheets.  File monthly sales and use taxes. 
  • Provide various reports that will inform and assist branch and Association Office staff as requested.
  • Develop and maintain processes to ensure appropriate audit trails and efficient flow of purchase orders, check requests, invoices, vendor statements, inquiries and checks paid. Document these processes and provide resources.
  • Manage business license renewals each year.
  • Manage property tax and exemptions each year.
  • Complete special projects in a timely and accurate fashion as requested by Controller and CFO.
Cause-Driven Leadership Competencies

Meet performance measurement through annual giving, major gifts, and/or endowment by telling the Y story and raising charitable dollars to fulfill our mission.

Required Certifications

EDUCATION and EXPERIENCE:

  • Bachelor’s degree in Accounting or related field
  • Proficient with ERP system (Business Central preferred) and Excel.
  • Knowledge of Generally Accepted Accounting Principles
  • Ability to communicate with individuals who may be unhappy with the current service level and astute at solving problems in the future.