Supervisor of Administration

 Are you looking to further your career in management?  At the Y, it’s more than a job – it’s bettering our community.
Job Description

Responsible for the day to day operations of the business center to include daily oversight of all accounting processes, membership, campaign and program and childcare transactions. The YMCA of San Diego County is proud to be an Equal Opportunity Employer/Affirmative Action Employer Minority/Female/Disability/Vets. We are committed to a diverse workforce. 

  • In-depth understanding of office management and procedures 
  • Experience supervising and developing a staff team 
  • Excellent computer skills (Microsoft Word, Excel, Outlook) 
  • Able to communicate effectively, clearly and positively, verbally in writing  
  • CPR and First Aid Certification within 30 days of hire and must be from one of the following certifying organizations: 
  • American Red Cross 
  • American Heart Association 
  • American Safety & Health Institute 
Essential Functions
  • Recruit and provide training for new and existing staff and allocate responsibilities and office space 
  • Supports Business Center duties during staff absence and major projects  
  • Handle and resolve member and participant complaints  
  • Monitor and assign/reassign duties amongst staff as needed 
  • Manage schedules and deadlines 
  • Responsible for timecard corrections on all assigned Business Center staff  
  • Pro-actively manage staff reviews, certifications and trainings 
  • Monitor inventory of office supplies and the purchasing of new items with attention to budgetary constraints 
  • Weekly audits of branch membership accounts, childcare accounts and EOD processes 
  • Meet with the childcare/program directors as assigned by the Business Center Director to ensure the programs are full supported and we are meeting the member/participants needs 
  • Ensure proper department communication so members, staff and participants are provided accurate information  
  • Ensure effective management of the teams and feedback accounts and work with IT and marketing to provide accurate forms and communication documents on helpdesk 
Cause-Driven Leadership Competencies
  • Proven experience as administration supervisor 
  • Great communicator 
  • Superb organization skills  
  • A team player with leadership skills 
  • Must be able to work effectively with a wide variety of people in an environment of rapidly changing deadlines  
  • This position requires the ability to sit, stand and input data on a computer for extended periods of time