Payment Registrar - Child Care Payment Office

Join our Greater Cleveland YMCA team in living our cause and helping to provide quality, safe and healthy programs and services.
Job Description

YMCA of Greater Cleveland has an immediate need for a Payment Registrar that will be responsible for a variety of tasks involving the processing of child care program registrations and payments. This role is responsible for duties, including but not limited to, program set up in our front end operating system (DAXKO), processing program registrations and payments, processing and distributing various reports, resolving outstanding payment balances, and managing daily reconciliation.

  • High School Diploma or equivalent.
  • Minimum of 2 years' experience in Accounting or Accounts Payable/Receivable.
  • Fast, accurate keyboarding and 10-Key skills essential.
  • Skilled (Intermediate+) with Microsoft Office (Word, Excel, Outlook).
  • Must be detail-oriented.
  • Must be able to work independently.
  • Ability to perform and complete multiple tasks or projects in a timely manner.
  • Must have strong interpersonal, organizational and communication skills.
  • Comfortable in the use of basic office equipment: Copy, Fax, Email, Scanning, Phones.
Essential Functions
  • Set up all computer codes (programs) in our front end operating system (DAXKO).
  • Enter all program registration information, including payment, and/or setting up auto payments.
  • Create and Distribute reports to appropriate staff as requested, as well as weekly financial updates.
  • Resolve declined/NSF payments.
  • Reconcile daily cash transactions.
  • Communicate in a timely manner to appropriate staff areas of concern.
  • Monitor on-line registration.
  • Monitor receivables, collection calls/emails.
  • Update all information in DAXKO pertaining to participants, such as email, address, phone numbers, etc.
  • Manage all third-party pay activity, including reporting attendance/absences, receipting of payments and reporting of uncollected revenue.
  • Communicate to clients via fax, email phone in a clear and concise timely manner.
  • Help establish best practices for policy and procedures and document.