Senior Out of School Time Director

Senior Out of School Time Director 
Job Description

The Director shall be responsible for the daily operation of the programming, ensuring the safety and well-being of the children enrolled and direct supervision of program staff. The Director will coordinate the development, administration, supervision, delivery and evaluation of the Out of School Time Program at their assigned sites in accordance with YMCA Guidelines and State Licensing Requirements. Oversees limited number of other OST sites to provide support and supervision around operations and delivering high-quality programming.

Final Product: 

Happy, satisfied members and a safe facility with an effective staff team 

Reports To: 

Operations Director

Qualifications
Requirements

Supervisory Responsibilities 

Supervising OST Site Coordinators at assigned sites. Carry out supervisory responsibilities in 
accordance with the organizations policies and applicable laws.

Qualifications

  • Must be at least 21 years of age
  • Excellent organizational skills: attention to detail, ability of prioritize, and to meet 
    deadlines in a fast-paced environment
  • At least two years’ experience managing Out of School time and Summer Learning 
    programs with multiple staff
  • Demonstrated ability to analyze data and prepare analytical reports
  • Exemplary writing, interpersonal, and communication skills
  • Previous experience in the nonprofit or educational sector a plus
  • Ability to work as part of a team
  • Fluency with Microsoft Word, Excel, Outlook, and Access
  • B.A. required
  • Senior OST Director Post Cont.
  • Expertise in data analysis and using data, broadly defined, to improve programs and 
    instruction
  • Demonstrated leadership capacity; ability to inspire and manage others
  • USDA Licenses Food Programing experience
  • Budgeting experience
  • Minimum of 1 to 2 years in Child care Licensing experience

Education and/or Experience 

Bachelor’s Degree with:

  • Minimum of 2 years staff and project management and supervision experience in an 
    educational setting

Reasoning Ability: 

Ability to anticipate, identify and solve practical problems and deal with a variety of concrete 
variables in situations where only limited standardization exists. Ability to interpret a variety of 
instructions furnished in written, oral, diagram or schedule form. To accurately complete all 
required paperwork. To professionally handle and/or get help to resolve conflict. Ability to 
follow instructions as given and/or directed by supervisor.

Certifications / Training:

  • Prior to working with children
  • Child Abuse Prevention
  • Within first two months of employment:
  • CPR/ First Aid Certification
  • Listen First
  • Obtain a chauffeur’s license or MA 7D certificate
  • Meet RI DCYF requirements
  • Work to achieve within 12 months of hire:
  • YMCA trainings focused on academically focused OST
  • Senior OST Director Post Cont.
  • YMCA trainings focused on development of children
  • Other community/partner based trainings
  • Must complete a minimum of 20 hours of training per year relevant to the care of school age 
    children.
  • Must be willing to attend meetings, supervision, training and certifications to improve 
    knowledge and program quality.
  • As required of the program area in which the position serves. See appropriate Greater 
    Providence program quality standards, hiring requirements or state licensing requirements as 
    applicable. All certifications must be renewed in a timely manner in accordance with general 
  • MCA policies. Must complete Association wide training requirements within the timeframe 
    stated at time of hire. Training in Listen First, Support Change and Build Community Techniques 
    to be completed within 90 days of hire date. 

Physical Demands: 

The physical demands described here are representative of those that must be met by an 
employee to successfully perform the essential functions of this job. Reasonable 
accommodations may be made to enable individuals with disabilities to perform the essential 
functions. While performing the duties of this job, the employee is regularly required to stand; 
walk; sit; use hands to finger, handle, or feel; reach with hands; balance, stoop, kneel or crouch; 
and talk or hear. The employee must occasionally lift and/or move up to 100 pounds.

Work Environment: 

The work environment characteristics described here are representative of those an employee 
encounters while performing the essential functions of this job. Reasonable accommodations 
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outside 
weather conditions. The noise level in the work environment is usually moderate. The position 
has exposure to Bloodbourne Pathogens and the incumbent should be educated and prepared 
on the same

Essential Functions

Essential Duties & Responsibilities: 

  • Include the following. Other duties may be assigned
  • Provides supervision and support and expertise to OST Site Coordinators at selected 
    sites.
  • Support the planning, supervise and implement a well-rounded, academically aligned 
    curriculum (including objectives, lesson plans and evaluation) for the sites, i.e. project 
    based learning, health and wellness activities, homework support
  • Develop, plan and supervise activities during school vacation weeks alongside other
  • Directors and Coordinators, and other days off from school.
  • Support planning and implementation of the Summer Learning Program and Camp
  • Provide short and long term planning in accordance with the policies and philosophies 
    of PYS Out of School Time programming
  • Provide direction and guidance to staff, aid in staff training and conduct staff meetings. 
    Supervise site staff and provide written evaluation of their work performance
  • Developing and overseeing an individualized training plan for each staff person in 
    conjunction with PYS guidance 
    Senior OST Director Post Cont.
  • Responsible for supervising and demonstrating the ability to set and maintain limits for 
    children using positive reinforcement
  • Create systems and processes when needed, particularly around staff coverage, data 
    collection, recruitment and retention
  • Responsible for meeting monthly recruitment and budgetary goals for all assigned sites
  • Responsible for collection of data and inputting into central data base, uses data for 
    decision making and program improvement
  • Supervise proper maintenance of equipment, clean-up of work and play areas and 
    inventory and ordering of supplies and snacks
  • Plan and implement, with staff, monthly parent engagement activities
  • Create yearly goals and objectives to be maintained and discussed regularly with 
    supervisor.
  • Maintain the necessary records involving attendance, proper release procedures, 
    program registrations and documents required for state licensing; as well as collecting 
    and maintaining records of all child care payments
  • Work in harmony and cooperation with all appropriate staff, volunteers and members 
    of the YMCA
  • Ensure that the proper procedures regarding vehicle use are followed at all times
  • Responsible for attending staff meetings/events. Demonstrate and teach the character 
    development values of caring, respect, responsibility and honesty
  • Continually enhance professional development through workshops, educational 
    courses and/or appropriate reading material/ Licensing requires the completion of a 
    minimum of 20 hours training per year relevant to the care of school age children
  • Ensures that all assigned sites are strictly following DCYF and YMCA policies, protocols 
    and expectation.
  • Responsible for program observations in order to continually improve operations and 
    quality.

YMCA of Greater Providence Team Standards: 

  • Know our mission and be able to tell our story. 
  • The mission of the YMCA of Greater Providence is to build healthy spirit, mind and body for all, 
    through programs, services and relationships that are based on our core values of caring, 
    honesty, respect and responsibility.
  • Honor your colleagues by being on time, present and fully engaged at all times.
  • If you disagree, propose a solution.
  • Be accountable for results.
  • A commitment to valuing and acting as one YMCA as evidenced by referring to ourselves 
    as employees of the YMCA of Greater Providence.
  • Display leadership that requires not only skill, but energy, passion, optimism and 
    creativity.
  • Build open and honest communication. Face to face, or voice to voice, is the preferred 
    method of communication with email for information sharing only.
  • Deliver exceptional service that is of high value. Build a positive staff team. Be friendly. 
Required Certifications

Certifications / Training:

  • Prior to working with children
  • Child Abuse Prevention
  • Within first two months of employment:
  • CPR/ First Aid Certification
  • Listen First
  • Obtain a chauffeur’s license or MA 7D certificate
  • Meet RI DCYF requirements
  • Work to achieve within 12 months of hire:
  • YMCA trainings focused on academically focused OST
  • Senior OST Director Post Cont.
  • YMCA trainings focused on development of children
  • Other community/partner based trainings
  • Must complete a minimum of 20 hours of training per year relevant to the care of school age 
    children.
  • Must be willing to attend meetings, supervision, training and certifications to improve 
    knowledge and program quality.
  • As required of the program area in which the position serves. See appropriate Greater 
    Providence program quality standards, hiring requirements or state licensing requirements as 
    applicable. All certifications must be renewed in a timely manner in accordance with general 
  • MCA policies. Must complete Association wide training requirements within the timeframe 
    stated at time of hire. Training in Listen First, Support Change and Build Community Techniques 
    to be completed within 90 days of hire date.