BOLD & GOLD Program Administrator

This position will provide oversight for all aspects of the BOLD & GOLD program throughout the year to ensure a successful program.
Camp Description
Provides leadership, vision and oversight for all aspects of BOLD& GOLD programs.
Job Description

This program reports to the Vice President of Resident Camp and is responsible for providing the leadership, vision and oversight for the BOLD & GOLD program.

  • Commitment to ideals of BOLD & GOLD.
  • Professional outdoor instructional experience and ability to plan, implement and oversee a variety of backcountry-based program activities including training staff in backcountry skills.
  • Two years of experience or more working with teens in an organized setting with knowledge of developmental needs of teens and the ability to evaluate their needs individually.
  • Strong group facilitation, communication, and conflict resolution skills.
  • Excellent interpersonal communication skills and the ability to build strong relationships with youth and adults from a variety of ethnic and socio-economic backgrounds.
  • Possesses strong organizational skills, flexibility, ability to work in a collaborative setting and a good sense of humor as demonstrated by experience in program planning and administration.
  • Excellent judgment and decision-making skills.
  • Current W-EMT, WFR, or WFA and CPR.
  • Ability to speak any language in addition to English may be helpful.
Essential Functions

Quality-Focused Program Management (approx. 30%)

  • Lead all operations and ensure consistency in program delivery
  • Supervise all field activities with an emphasis on personal growth and creating respectful connections among each group
  • Attend trip starts, graduations, review trip reports, and debrief trips with staff
  • Create an inclusive culture
  • Ensure programs are at least 90% full and meet BOLD & GOLD participant guidelines through a combination of marketing to Y members, recruitment through partners, and advertising
  • Collaborate with staff at all levels of the organization to align fundraising, recruitment, marketing, risk management, etc. with program goals
  • Communicate frequently with participants, parents, staff, and volunteers to ensure program quality, build emotionally safe environment, create community, and understanding
  • Use evaluation to gather feedback and adjust program as needed
  • Develop alignment and provide consistent feedback to BOLD & GOLD national efforts
  • Communicate with national team current dates and pictures to be included in national efforts.

Community Relationships (approx. 20%)

  • Host events to increase awareness and engagement including recruitment and alumni events
  • Develop relationships with school district staff to recruit youth
  • Develop partnerships with organizations to recruit youth
  • Develop partnerships with other Y programs to recruit youth
  • Develop relationships with universities and volunteer organizations to create a staff pool
  • Work with schools or other non-profits to provide custom courses that meet their needs and increase awareness for students to BOLD & GOLD. 

Staff Management (approx. 15%)

  • Hire, supervise, and mentor all BOLD & GOLD seasonal staff
  • Train staff with a focus on BOLD & GOLD specifics and risk management
  • Schedule staff to ensure adequate adult to participant ratios and to support overall success of employees and participants. 

Financial Management (approx. 15%)

  • Develop annual program budget and track all expenses and income to ensure budget balances
  • Fundraise to ensure program expenses are covered.  Activities may include:
    • Nurture and maintain relationships with key individual donors
    • Collaborate with Financial Development team on grant-writing and reporting
    • Develop relationships for in-kind or corporate sponsorship
    • Assist with coordination and facilitation of fundraising events and/or house parties. 

Logistics (approx. 10%)

  • Develop program plan and dates
  • Mange all permitting, reservations, scouting, and itinerary design for BOLD and GOLD
  • Oversee logistics systems to ensure the following:
    • Organized, clean, and efficient gear storage and check-out/in systems
    • Food systems (purchasing, menu planning, packing and prep) exceed industry standards
    • Vehicles and drivers are trained, certified, scheduled, and available for all programs 

Risk Management (approx. 10%)

  • Manage all incident reporting and review, safety reviews, emergency scenarios, and policy-writing
  • Coordinate with association to ensure appropriate, consistent, and aligned policies and procedures
  • Oversee evacuations and participant removals. Act as Incident Commander in an emergency
  • Ensure all programs have sufficient emergency support through on-call systems and notification sequences
  • Ensure all staff are trained in Child Abuse Prevention   

Additional Responsibilities:

  • Serve in any BOLD & GOLD role as needed, including occasionally as field instructor
  • Other duties as assigned.
Cause-Driven Leadership Competencies
  • Collaboration
  • Communication & Influence
  • Developing Self & Others
  • Engaging Community
Required Certifications
  • Current W-EMT, WFR, or WFA and CPR.
  • Ability to speak any language in addition to English may be helpful.