HR Assistant

The YMCA of Central Florida is seeking a Full-time Human Resources Assistant to join our team. 
Job Description

The YMCA of Central Florida is seeking a Full-time Human Resources Assistant to join our team. This position will work out of our Association Office located at 433 N. Mills Ave. Orlando, Florida 32803. 

We are seeking a dynamic Team Member as the Human Resources Assistant. This individual will perform a variety of administrative tasks and services to support effective and efficient operations of the Human Resource department. The ideal candidate is a natural problem solver, highly organized and a team player.  

Be part of something BIGGER with a career at the Y! Click here to learn more about the YMCA and our community impact. 

  1. High School graduate or equivalent required. Associates degree or equivalent in human resources or related field preferred.
  2. Minimum 1 year of experience with assisting a human resources or similar department required.
  3. Microsoft Office proficiency required; including creating reports in Excel.
  4. Proficient with or the ability to quickly learn, human resource information system (HRIS), and similar HR/Payroll computer applications.
  5. Excellent organizational skills and attention to detail.
  6. Excellent verbal and written communication skills. Must exhibit a professional, courteous demeanor.
  7. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  8. Excellent follow-through actions regarding communication.
  9. Must be willing to regularly work flexible hours based on department needs.
  10. Ability to meet deadlines and work in a fast-paced multi-priority environment.
  11. Must exhibit patience, sensitivity and understanding.
Essential Functions
  1. Create and maintain employee personnel files; including physical files and electronic/digital documents of employee records within the HR/Payroll system. Maintains the integrity and confidentiality of human resource files and records.
  2. Ensure timely management of filing and archiving terminated employees’ physical files as well as deactivating system access in the HR/Payroll system.
  3. Assist with entering data into the HR/Payroll system. Act as backup for data entry of new hires, rehires, status changes, terminations and other employee information into the HR/Payroll system.
  4. Coordinate, track, data entry and reporting of employee certifications, training and development/learning.
  5. Maintain and updates HR policies and documents; including Wage Plan documents, Employee Handbook updates and maintenance.
  6. Assist with data entry, tracking and follow-up documentation for Worker’s Comp claims and employee injury reporting.
  7. Ensure customer satisfaction by responding to phone calls, emails and in-person regarding general human resources inquiries. Direct higher-level inquiries to the appropriate contact within the Human Resources department. Act as the primary point of contact for the centralized HR email inbox.
  8. Support the Human Resources department with reporting metrics as needed, including employment verifications.
  9. Assist with submitting purchase orders, and reconciliations for purchasing of supplies and ancillary items for the HR department.
  10. Assist with Employee Communications, including sending, coordinating and executing of mass mailings, emails, newsletters and presentation materials.
  11. Update and maintain HR templates. Communicates changes and publish approved documents.
  12. Assist with reconciliation of employee benefits.
  13. Provide clerical support to the whole HR department as needed.
  14. Assist and support the Human Resources department with special projects as needed.
  15. Attend all staff meetings and trainings as required.
  16. Promote and represent the mission and core values of the YMCA of Central Florida in the Family Center and its programs.
  17. Performs other duties as assigned.