Resources for Alternative Payment Child Care Providers

For more information about becoming an Alternative Payment program provider, please call (619) 474-4707 and ask to speak with a Provider Specialist.

Required Application Information

The following information must be submitted to AP Provider Services:

Licensed Providers

  1. Completed provider enrollment forms
  2. A rate sheet
  3. Daycare policies
  4. A copy of a valid Social Security card or Tax ID number
  5. An INS card if required for validation of SS card
  6. A copy of a valid driver's license or California identification card
  7. A direct deposit application and voided check

Exempt Providers

  1. Provider enrollment forms
  2. A copy of a valid driver's license or California identification card
  3. A copy of a valid Social Security card
  4. Proof of residential address (utility bill)
  5. Proof of a negative tuberculosis (TB) test or x-ray from the last six months
  6. A voided check for direct deposit
  7. Birth certificates (aunts, uncles, and grandparents only) to verify relationship to the child(ren)
  8. Exempt from licensing providers must complete the Trustline Application and Fingerprints form
  9. Call 1.800.315.4507 to make a Trustline appointment in advance — our agency code is mailed to the parent

YMCA cannot authorize child care until all documentation is received and a start date is approved. YMCA will not backdate reimbursement for child care services prior to the approved start date.

Resources and Tools For Existing Alternative Payment Provider

Access your Attendance Sheets and Payment Schedule by logging into the Care Portal.

To enroll as a child care provider with the Alternative Payment program, e-mail [email protected]. Please include your full name and your client's name. A Provider Agreement Packet will be sent to you to fill out and return.

Please note that the forms listed below are PDF files and may require certain software to view. Download the free Adobe pdf reader here.

Attendance Sheet (Sample)

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Attendance Sheet Guidelines

English

Español

Parent and Provider Guide

English

Español

Guide Signature Form

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Change of Address Form

English

Lost Check Request Form

English

Special Needs Rate Adjustment Request Form

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Alternative Payment Certificate (Sample)

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W-9 Form

English

Instructions

Español

Instrucciones

Note: Information on W-9 forms cannot be handwritten, please type in fields, print out, sign and return to appropriate CRS staff person.
 

Attendance Sheet Responsibilities

  1. Exact time is indicated at the time in for each day of care
  2. Middle section was used only for reporting additional time in and out of care within the same day such as when child attended school; The provider enters the time a school age child leaves or returns from school during the day.
  3. Exact time is indicated at the time out for each day of care
  4. Any Family Fees owed by and collected from the parent are recorded at the bottom of Attendance Sheet
  5. Any child absences or variations of approved schedule are explained in the comments column.
  6. Provider indicates invoiced amount/ payment expected for the child care provided.
  7. Provider invoices an amount consistent with their rates on file or the rates charged to non-subsidy families.
  8. Bottom of Attendance Sheet has a full signature and date from client and provider.
  9. Parent and provider use approved YMCA CRS Attendance Sheet; no other attendance record can be used.

 

Contact Our Offices About Alternative Payment Providers

Stage 1 offices are co-located in three areas of San Diego (Downtown, Escondido, Oceanside). Appointments with your CRS Case Manager will take place at one of these three offices. Our payment office is located in our main Mission Valley Office.

Phone Support: (619) 521-3055

National City

CRS Case Managers
2602 Hoover Avenue
Suite 102
National City, CA 91950

Weekdays: Mon - Fri
Hours: 8:00 AM - 4:30 PM

Phone: (619) 474-4707

Get Directions

Mission Valley

Payment Office
3333 Camino Del Rio South
Suite 400
San Diego, CA 92108

Weekdays: Mon - Fri
Hours: 8:00 AM - 5:00 PM

Phone: (619) 521-3055

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